Accounting Manager - Alligator Alley Harley-Davidson

Job Title: Accounting Manager/Controller

Department:
Administration

Supervisor: General Manager

Summary Description

This position is the top-level financial position in the dealership and requires the ability to direct accounting work of some complexity. Dealership accounting is deceptively complex and requires knowledge of accounting theory, principles and procedures and the ability to apply that knowledge creatively to a well-defined standard system designed for use by Harley-Davidson motorcycle dealerships.

This position is responsible for supervising the accounting use of dealership management software; supervising the work of accounting assistants; supervising the preparation of financial and statistical reports; responsible for the submission of monthly financial information to The Motorcycle Company (TMC) and Harley-Davidson Motor Company, and also responsible for oversight of administration of onsite human resources.

Daily work is performed independently and is subject only to review by TMC, ownership and audited by external certified public accountants. The ability to interact positively with non-financial personnel, discern their financial information needs, and then create and interpret financial reports to assist them in executing their responsibilities is a required skill.

Duties & Responsibilities

• Assist TMC in establishing the accounting policies, practices, standards and controls of the dealership and supervise the maintenance of all books and records recording dealership assets, liabilities, ownership investments and revenue and expense transactions.
• Prepare and review monthly trial balances and general ledger detail postings.
• Investigate all anomalies or errors and prepare general journal entries to adjust accounts and reports to appropriate amounts.
• Reconcile subsidiary ledgers to general ledger control balances.
• Maintain spreadsheets or other auxiliary sub-ledgers to supplement standard accounting software capabilities.
• Resolve accounting issues as they arise in the daily processing of dealership transactions.
• Recommend and implement changes to continuously improve systems and financial performance.
• Prepare special financial analyses as directed by management.
• Supervise and oversee proper functionality of the payroll processing, time clock and scheduling systems.
• Communicates payroll information to employees in a timely manner and resolves payroll issues as they arise.
• Oversee and monitor preparation of daily bank deposits compiled and reconciled from accounting reports and point of sale cash drawer media for all methods of payment.
• Monitor, control and ensure the timely collection of customer accounts receivable and contracts in transit.
• Manage all aspects of inventory accounting, including valuation, internal controls and reporting procedures.
• Review and finalize all motorcycle sales transactions.
• Compile payroll information for submission to an external payroll service and or TMC, processing payrolls using accounting software functionality.
• Supervise compliance with motor vehicle regulations, the filing of all required reports, and the remittance of all payments on a timely basis.
• Comply with all taxing authority requirements. Make timely deposits of required sales taxes and file all sales tax returns as required.
• Represent the dealership with banks, insurance providers and other financial services firms and negotiate favorable rates and programs for the dealership with vendors.
• Supervise and ensure all major units are entered into inventory and ready for sale immediately after arrival.
• Supervise and ensure submission of all funding packages to financial institutions.
• Ensures adherence to TMC policy in submitting and tracking financing contracts in transits.
• Prepare deal jackets for audit process in a timely manner.
• Supervise and ensure all sales deals are finalized and SWRs submitted in a timely manner.
• Ensure all journal entries and expenses are allocated and recorded properly.
• Supervise the management of cash by accelerating receipts, timing disbursements to the dealerships best advantage, and utilizing all available credit facilities to take maximum advantage of all cash available to the dealership.
• Supervise compliance with taxing authority regulations, the filing of all required tax returns and reports, and the remittance of all tax payments on a timely basis.
• Complete and ensure proper submission of all DMV paper work to the DMV on time and accurately for all major unit sales.
• Supervise compliance with Department of Motor Vehicle regulations, the filing of all required reports, and the remittance of all payments on a timely basis.
• Supervise the investigation of any anomalies noted in dealership books and the preparation of general journal entries to adjust accounts and reports to appropriate amounts.
• Prepare special financial analyses as needed by management.
• Assist TMC in establishing major economic objectives and policies for the dealership and supervise the preparation of periodic financial, statistical, and…