Culinary Administrative Assistant

Overview

Omni Orlando at Champions Gate is a four-diamond resort surrounded by 36 holes of championship Orlando golf and 15 acres of recreation, offering guests access to Mokara spa, five restaurants, pools, and a 850-foot lazy river. Omni associates enjoy a dynamic work environment, comprehensive training and mentoring, and a culture of respect, gratitude and empowerment. If you are friendly, motivated, and have a passion to serve others, this may be your perfect match.

Position Summary

The Culinary Administrator provides administrative, organizational, and operational support to the culinary leadership team. This role ensures efficient office operations, accurate record-keeping, and effective communication between the kitchen, food & beverage management, and other departments. The Culinary Admin plays a key role in supporting compliance, purchasing, scheduling, and departmental coordination.

• Provide daily administrative support to the Executive Chef and culinary leadership team
• Manage calendars, meetings, and departmental communications
• Prepare correspondence, reports, schedules, and presentations as needed
• Maintain organized digital and physical filing systems
• Assist with purchase orders, invoice tracking, and vendor documentation
• Maintain recipe files, menus, prep lists, and standardized culinary documents
• Track price changes, product availability, and vendor updates
• Support food cost tracking and reporting
• Assist with timekeeping, payroll submissions, and schedule distribution
• Track attendance, PTO requests, and labor documentation
• Ensure compliance with company policies and labor regulations
• Maintain training records, certifications (e.g., food safety), and compliance logs
• Assist with health inspection documentation and follow-ups
• Support HACCP, sanitation, and safety record-keeping
• Serve as a liaison between culinary teams and other departments (HR, Finance, Purchasing)
• Communicate deadlines, updates, and procedural changes clearly
• Assist with onboarding documentation for new culinary team members
• Support special events, menu rollouts, and operational projects

• 1–3 years of administrative experience, preferably in hospitality or food & beverage
• Strong organizational and multitasking skills
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with scheduling or POS systems a plus
• Excellent written and verbal communication skills
• High attention to detail and confidentiality

• Experience working in a culinary or kitchen environment
• Knowledge of food & beverage operations and terminology
• Familiarity with inventory, purchasing, or labor management systems
• Serv Safe or food safety knowledge (preferred but not required)

• Primarily office-based with occasional time in kitchen or storage areas
• Ability to sit, stand, and walk for extended periods
• Occasional lifting of files, boxes, or office supplies (up to 25 lbs)

• Flexible schedule including occasional weekends or holidays based on business needs

Omni Hotels & Resorts is an Equal Opportunity/AA/Disability/Veteran Employer. The EEO is the Law poster is available via the company site. If you need special assistance applying for a posted position, please email applica