Administrative Coordinator

Overview

Nicholson School of Communication and Media:

The Nicholson School of Communication and Media (NSCM) offers academic excellence within communication, digital media, mass media and film programs that will redefine content creation, digital art, and communication for the 21st century.

NSCM’s communication and digital media programs joined the Florida Interactive Entertainment Academy at UCF Downtown Campus, a 21st Century learning place with access to arts, culture, nightlife and business.

The Nicholson School of Communication and Media at the University of Central Florida’s downtown campus is seeking an Administrative Coordinator I to support and enhance the daily operations of the department. This role is responsible for coordinating key administrative functions, managing operational tasks, and providing critical support for projects and activities that advance the mission of NSCM.

• Welcome students, faculty and visitors seeking assistance by providing a positive, customer service focused experience. Address general questions, and direct guests to their desired destinations.
• Serve as the office manager/receptionist for the NSCM Downtown division. Review and implement standard operational procedures for effective administrative functions.
• Facilitate communication between NSCM leadership and program members (faculty, staff, students). Answer telephone calls, emails and other forms of communication providing a high level of customer service.
• Maintain office supply orders. Generate and oversee equipment requests. Organize daily mail processing.
• Assist faculty with administrative requests associated with teaching, research and service.
• Support the Assistant Director for the Communication program by facilitating administrative functions associated with faculty recruitment; candidate interviews, guest lecturers, scheduling and overseeing logistics for any area meetings; preparing minutes and reports as requested.
• Provide general support for the Assistant Director of Academic Programs and the Graduate Admissions Coordinator.
• Other duties as assigned.

Bachelor's or Master's degree and 0+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

• Customer-facing service experience.
• Exposure to academic or educational program coordination, including supporting faculty, students, and program operations in a higher education setting.
• Familiarity with scheduling and resource coordination tools.
• Experience working with datasets.
• Familiarity with Workday, People Soft, or similar systems.
• Proficient with Microsoft Office Suite with ability to generate reports.
• Excellent organizational strategies and time management practices to maintain workflow and meet deadlines.
• Exceptional communication and interpersonal skills, both written and verbal.
• Demonstrated ability to work independently and take initiative.

• Applicant must be authorized to work for any U.S. employer, as sponsorship is not available for this position, now or in the future.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country.

You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 12 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you’ll have countless rewarding experiences that go well beyond a paycheck.

• Benefit packages, including Medical, Dental, Vision, Life Insurance,…