Administrative Assistant

Job#: 3024098

Job Description:

Apex Systems, a World-Class Technology Solutions Provider, is seeking applicants for the below position on behalf of our client. Please apply if interested and qualified. Please note that only qualified candidates will be contacted.

Position:
Administrative Assistant

Location:

Hybrid after 6 months fully onsite in Orlando, FL

Duration:
Permanent

Salary Range: $45,000 - $55,000

Position Overview:

We are seeking a highly organized and proactive Administrative Assistant to provide executive-level support to the C-Suite team. This role is critical in ensuring smooth coordination between internal teams and external consultants, particularly in the areas of investments, tax, and risk management.

Requirements:

* Attention to detail

* Take on projects

* Current admin role- doesn't want someone to take a step down for this role. Doesn't want just anyone who has admin experience but someone who wants this work.

* Trainable

* Proactive

* Excel- use it as a tool, not just open it up.

* Power Point

* Concur

* Someone who can "think", curious…

Preferred Experience:

1.

Experience with Concur or Basware

2. Insurance industry

Day to Day Responsibilities/typical day look like:

* Executive Support & Coordination:

* Serve as a liaison between internal and external tax consultants, ensuring timely communication and task coordination.

* Manage calendars, schedule meetings, and coordinate logistics for internal and external engagements.

* Board Material Preparation:

* Collect, consolidate, and format large volumes of information into professional Adobe PDF files for Board presentations and executive meetings.

* Collaborate with multiple departments to gather and verify content.

* Invoice Processing & Management:

* Process vendor invoices using Concur, ensuring accurate allocation to departments, submission for approval, and timely payment.

* Track and reconcile expenses as needed.

* Travel & Expense Management:

* Arrange domestic and international travel for executives, including flights, accommodations, and itineraries.

* Assist with expense reporting and reimbursement processes.

* Credit Card Administration:

* Manage corporate credit card accounts (Amex/Wells Fargo), including issuing new cards, adjusting limits, and terminating accounts as necessary.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law.

Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or .

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package.

Our commitment to excellence is reflected in many awards, including Clearly Rated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico. Apex uses a virtual recruiter as part of the application process.  for more details.

Apex Benefits Overview:
Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of…