Office Administrator​/Accounting Clerk

NEPEAN Transport Equipment (NTE) has led the trucking and transportation industry in heavy-duty vehicle safety for over 30 years, specializing in brake, undercarriage inspection, and wheel safety. The company designs, manufactures, and distributes innovative products such as the VIS-Check and VIS-Polish, which streamline inspection and maintenance processes while prioritizing technician safety. Serving vehicle service and maintenance shops across North America, NTE is dedicated to improving the safety and efficiency of commercial and heavy-duty vehicles.

With advanced systems like the VIS-Polish and VIS-Check, NTE helps identify flaws and ensure compliance with safety standards.

This is a full-time, on-site role based in Orlando, FL, for an Office Administrator/Accounting Clerk. The responsibilities will include managing administrative tasks, maintaining office operations, handling office equipment, and providing exceptional customer service. The role also includes supporting accounting functions, such as processing invoices, record-keeping, and assisting with financial reports. The ideal candidate will have Quick Books experience and possess a strong background in Accounts Receivable
.

• Manage all aspects of Accounts Receivable, including invoicing, payment posting, collections, and issuing credit notes to customers.
• Process credit cards for customer payments.
• Contact customers via email/phone to obtain payment status for overdue invoices. Tracking and maintaining hold status for overdue customers.
• Process and filter customer orders.
• Material planning, including generating and issuing Purchase Orders to vendors. Follow up with vendors on late shipments.
• Process and track return material to vendors.
• Process and track returned products from customers.
• Document Management for all physical and digital storage.

• Quick Books Proficiency: Must have experience navigating and managing company files preferably in the Desktop version.
• Accounts Receivable: Proven track record of managing billing and payment posting.
• High level of accuracy in data entry and financial record-keeping.
• Strong organizational and time-management skills.
• Effective communication with internal and external customers.
• Familiar with Microsoft Office Suite (Word, Excel, Outlook, One Drive).
• Minimum of three years’ accounting experience.
• High school diploma or equivalent is required; a post-secondary degree in business administration or a related field is a plus.
• Ability to work efficiently in an on-site environment and handle multiple tasks simultaneously.
• Collections: Experience in collections and following up on past-due accounts.
• Purchase Orders: Familiarity with creating Purchase Orders and Material Planning within Quick Books.
• Inventory Knowledge: Understanding of inventory processes.
• Health & Dental Insurance (premiums paid by employer)