Administrative Assistant

Description

We are looking for a part time detail-oriented Administrative Assistant to join our team in Orlando, Florida. This position offers an exciting opportunity in the hospitality industry and is structured as a Contract to permanent role. The ideal candidate will excel in organizational tasks, communication, and multitasking, while contributing to various administrative and project management functions.

Responsibilities:

- Manage the classification, storage, and retrieval of organizational records to ensure accurate documentation practices.

- Administer the record storage database system and conduct research on files when necessary.

- Communicate with stakeholders to provide guidance on document retention procedures and standards.

- Reconcile data from operational teams and assist in surveying and organizing information.

- Schedule meetings with stakeholders, record minutes, and track action items to ensure follow-through.

- Draft and distribute communications to hotel operations teams, ensuring clarity and timeliness.

- Organize training sessions, monitor attendance, and maintain detailed records for future reference.

- Support the project manager by handling ad hoc requests and providing administrative assistance.

- Assist operations teams with account access and password management, tracking issues for resolution.

- Monitor shared inboxes, improve organizational structures, and facilitate meetings for fixed asset teams.

Requirements - Proven experience in administrative roles, showcasing strong organizational and multitasking skills.

- Familiarity with record retention and database management systems.

- Excellent verbal and written communication skills to effectively interact with stakeholders.

- Ability to organize meetings, take detailed minutes, and track action items.

- Proficiency in managing training sessions and attendance tracking.

- Strong problem-solving skills, particularly in handling account and system access issues.

- Experience in monitoring shared inboxes and maintaining organizational structures.

- Knowledge of the hospitality industry or related field is preferred but not required. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ()  and Privacy Notice () .