Sr Administrative Assistant

Job Description

Job Title: Senior Administrative Assistant

Location: South Orlando, FL (Hybrid Schedule)

Position Type: Full-Time

Position Overview: A fast-growing, creative events company in South Orlando is seeking a highly organized and proactive Senior Administrative Assistant to serve as the administrative backbone of the leadership team. With approximately 20 employees and an entrepreneurial culture, this individual will be the "glue" that keeps the office running smoothly while supporting a dynamic leadership team. This is a hybrid role offering flexibility while maintaining a strong in-office presence to support collaboration and culture.

We are a creative, high-energy events company that thrives on innovation, collaboration, and delivering exceptional experiences. Our environment is fast-paced, idea-driven, and relationship-focused. As we continue to grow, we are looking for someone who brings structure, polish, and calm to a team that moves quickly and thinks big.

• Manage complex calendars for leadership team, including internal meetings, client calls, and strategic planning sessions
• Coordinate domestic travel arrangements (flights, hotels, transportation, itineraries)
• Prepare and submit detailed expense reports in a timely manner
• Draft correspondence, meeting agendas, and presentation materials
• Track deadlines and follow-ups to ensure priorities stay on track

• Serve as primary administrative point of contact for the office
• Maintain office organization, supplies, and general operations
• Support onboarding logistics for new team members
• Coordinate company meetings, offsites, and internal events

• Manage and track insurance claims and related documentation
• Liaise with insurance providers and vendors as needed
• Maintain organized and confidential records

• Help maintain a positive, collaborative office culture
• Anticipate needs and proactively solve problems
• Support special projects and initiatives as the company grows

• 5+ years of administrative or executive support experience (preferably in a fast-paced or entrepreneurial environment)
• Strong experience with calendar management, travel coordination, and expense reporting
• Highly organized with exceptional attention to detail
• Strong written and verbal communication skills
• Proficient in Microsoft Office and/or Google Workspace
• Ability to handle confidential information with discretion
• Self-starter who thrives in a creative, evolving environment

• A calm, solutions-oriented professional who enjoys bringing order to busy teams
• Someone who anticipates needs before being asked
• A relationship builder who enjoys being the steady presence behind the scenes
• A team player who is adaptable, flexible, and growth-minded

• Hybrid schedule offering flexibility
• Opportunity to work closely with leadership in a growing organization
• Creative, entrepreneurial environment where ideas are valued
• Ability to make a meaningful impact in a small but mighty team