Academic Coordinator

Job Description

Step into the dynamic and rewarding role of an Academic Coordinator at F.I.R.S.T. Institute, where you can help drive student success and support the daily operations that keep academic programs running smoothly. We are seeking an organized, detail-oriented, and service-minded professional to support our Program Directors, Registrar, and Director of Academic Affairs in a fast-paced higher education environment. This role is ideal for someone who enjoys coordinating people, processes, and data while contributing to a student-centered culture.

The ideal candidate is highly organized, collaborative, and comfortable managing multiple priorities while supporting faculty, staff, and students across campus and on-line operations.

• Support multiple Program Directors with daily tasks and academic operations.
• Work alongside the Registrar and Director of Academic Affairs to support education and administrative workflows.
• Help ensure Campus and IDL classes have login support, Creative P.A.K. fulfillment, and required software access.
• Maintain internal department documents and required data to support registrar operations.
• Manage and update student files.
• Respond to student, faculty, and staff inquiries by email, phone, and in person.
• Assist with academic forms and documents.
• Transfer hard copy student files to digital archives after program completion.
• Conduct monthly audits of student records to ensure accuracy and compliance.
• Assist with graduation planning and graduate eligibility verification.
• Perform other duties as assigned.

• 2+ years of education administrative experience
• Strong organizational skills and attention to detail
• Strong interpersonal and communication skills
• Ability to work effectively with a wide range of constituencies in a diverse community
• Database management skills
• Ability to maintain confidentiality of records and information
• Ability to create, compose, and edit written materials
• Knowledge of records retention/destruction policies and procedures
• Knowledge of records archiving and retrieval processes

• High School Diploma or GED (or equivalent)
• On-campus availability (non-remote role)

• Experience working in a higher education or school setting
• Experience with student information systems (SIS)
• Experience using Canvas LMS
• Experience supporting registrar, academic affairs, or financial aid operations
• Experience with compliance-focused file management and audit preparation

• Innovative Programs :
  We offer cutting-edge programs that prepare students for the dynamic world of photography.
• Student Success :
  Celebrate the achievements of our graduates as they make their mark in the industry.
• Collaborative Environment :
  Work with a team of passionate educators dedicated to student success and curriculum excellence.

The F.I.R.S.T. Institute in Orlando, Florida, is seeking talented individuals to join its dynamic team. The institute promotes creativity and teamwork to enhance the experience for students and staff. Be part of nurturing the next generation of artists and creatives. Learn more st.edu.