Admin and Logistics Assistant

Nonius is a leading provider of Guest Technology Solutions for the hospitality industry, serving over 500,000 hotel rooms worldwide. Our solutions include cloud and edge computing, AI, IoT, networking, and digital guest experiences, helping hotels and other industries enhance their operations and guest satisfaction. Beyond hospitality, we provide technology for healthcare, maritime, and co-living spaces, integrating with global partners like Samsung, LG, Google, and Apple to drive seamless innovation.

Job Description

Nonius US specializes in delivering technology solutions that enhance guest experiences and drive operational efficiency in the hospitality industry across the US and Canada. We are seeking a highly organized and proactive Admin and Logistics Assistant to be the backbone of our operational team and supportactivitiesin the North America Region. This individual is a master of multitasking, capable of managing diverse responsibilities, from coordinating complex logistics to streamlining administrative workflows.

You will be instrumental in ensuring our daily operations run smoothly and efficiently.

This Part-Time role is a 3-day-a-week fixed opportunity, located on-site at our Orlando office.

• Administrative & Office Management:
• Handle general office tasks, including managing phone calls, greeting visitors, and coordinating daily administrative workflows.
• Schedule and organize appointments, meetings, and travel arrangements for staff.
• Assist in creating and updating office policies and procedures to ensure smooth operations.
• Support financial processes by assisting with payments, managing collections, and reconciling staff expense reports.
• Prepare and submit regular reports to the business unit and company headquarters.
• Logistics & Supply Chain:
• Execute all purchasing for projects and maintain accurate stock inventory.
• Manage the full cycle of customer shipments, from order processing to delivery.
• Coordinate return merchandise authorizations (RMAs) for both customer and supplier issues.
• Collaborate with the sales team to ensure the CRM system is consistently updated and maintained.

• Degree in Industrial and Logistics Management or related field.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment.
• Proficiency in Google Workspace.
• Good written and verbal communication skills.
• Strong organisational skills with the ability to multitask.

• Experience as an administrative assistant.
• Previous experience in similar positions.
• Experience in the Hospitality sector.
• Other Languages.

• Great team of smart people, in a friendly and open culture
• Real responsibilities and autonomy
• Expand your knowledge of various countries and regions
• Great career opportunity in a fast-evolving Technology company
• Contribute to the greater experience of millions of Travellers around the World!

A full-time position
Attractive salary package.

Opportunities for training and development.