Administrative Assistant

Position Overview

Valencia College is hiring an Administrative Assistant to support the Dean of Academic Success team on the West Campus.

• Provide routine to moderate level administrative support to ensure efficient operation of the department.
• Serve as the primary point of contact and resource for faculty, staff, and students, offering expertise in resolving issues, addressing concerns, and responding to requests.
• Coordinate with other academic divisions for room scheduling, required equipment, and documentation processing.
• Assist with maintaining and monitoring departmental budgets and expenditures.
• Support calendar management, scheduling meetings, handling correspondence, and preparing routine paperwork.
• Coordinate internal and external events and activities, including preparing written materials such as procedural manuals and promotional content.
• Generate reports and documentation by researching, compiling, and analyzing data to support decision‑making.
• Communicate and enforce organizational policies and procedures; manage unique requests and provide ongoing support to stakeholders.
• Manage incoming telephone calls for the department, including messages and call routing.
• Assist with faculty and staff hiring processes, onboarding, and payment processing as needed.

• High‑school diploma or GED.
• Two (2) years of experience related to the essential job functions.
• Knowledge of office administration principles and practices.
• Knowledge of event coordination and/or training and development.
• Proficiency in personal computer use and general office software.
• Excellent customer service and interpersonal skills.
• Strong written and oral communication skills.
• Ability to take initiative and work effectively with limited supervision.
• Excellent organizational and prioritization skills; ability to meet deadlines.
• High level of accuracy and attention to detail.
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Benefits
• State medical and dental benefits.
• Extensive paid time off.
• Work‑life balance in a collaborative, meaningful environment.
• Educational and professional development opportunities for you and your dependents.
Additional Information
• This position operates in a fully onsite environment.
• Eligible for Veteran’s Preference under Florida Statute 295.07(5)(a), F.S.
• Applicants must complete the entire online application and include work history, even if attaching a resume.
• Any incomplete applications will not be considered.
• Please establish Florida residency within 30 days from your start date if selected.
Documents Required to Apply
• Cover letter
• Resume/Vita
• Veteran’s Preference Verification Documentation (optional)
• Reference Letter 1 (optional)
• Reference Letter 2 (optional)
• Other documents (optional)