Administrative Assistant

Administrative Assistant – Finanical Aid

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$45,000.00/yr - $45,000.00/yr

Assists the President of Florida Technical College with vital support by managing a wide range of tasks, including scheduling, communication, and office management. Transcribes and compiles complex documents, correspondence, and reports. Works independently and with a supervisor to set up and revise forms and reports. Proofreads documents for accuracy and edits for correctness. Facilitates the completion of documents by contacting the originator to address any problems or questions.

Develops new operator and machine/desktop publishing applications, and tests software for routine and/or special projects. Provides appropriate documentation of department procedures.

• Associate Degree from an accredited institution.
• Previous experience (2 years) in an administrative assistant role, preferably in a higher education institution or college environment.
• Considerable knowledge of office administration and working with management.
• Demonstrated ability to be detail‑oriented, adaptable, proactive, and take initiative.
• Flexible schedules, including traveling to different campus locations.
• Proficient knowledge of Excel; understanding of Google Sheets and Excel, including creating VLOOKUP, Pivot Tables, Macros, Formulas, and Functions.

• Operates diverse applications to generate documents, diversified correspondence, commitments, policies, endorsements, binders, letters, memos, etc.
• Uses moderate to advanced equipment capabilities to produce and revise complicated documents, e.g., more involved policies, binders, and other legal documents.
• Prepares management reports and special projects as requested.
• Proofreads and edits own work.
• Performs general secretarial duties. May assemble title insurance policies and accompanying documents for copying.
• Answers the telephone; takes and delivers messages to other departments.
• Communicates with supervisor, operators, and users to resolve specific problems/questions with regard to documents.
• Provides information/editorial assistance to management.
• Provides support to supervisors and other administrative assistants.
• Performs daily operations reports.
• Coordinates travel, meetings, and calendars from their supervisor’s internal and external constituents. Prepares agendas.
• Coordinates travel arrangements, demonstrating good judgment to plan and accomplish goals.
• Maintains office records in compliance with the record management policies.
• Provides confidential administrative support.
• Performs duties using independent judgment and initiative.
• Prepares correspondence in the voice distribution list and other documents as requested. Other includes faxing, photocopying, and mailing.

• Medical Coverage – Including additional options HSA, and FSAs – Dependent, and Health Care
• Dental/Vision Insurance Coverage
• 401(k) with 50% Employer Matching
• Short‑Term Disability Life Insurance
• Supplemental Life Insurance Options
• Growth Opportunities / Education Assistance and Professional Development Benefits
• Group Life Insurance
• Long Term Disability
• Talent Referral Program
• Ticketsat Work – Discount Entertainment Program
• Enjoy a paid day off on your birthday (available to full‑time employees after two years)

NUC University has been the institution of choice for a diverse population for more than 40 years. The institution comprises nine locations in Florida (Deland, Kissimmee, Orlando, Lakeland, South Miami, Pembroke Pines, Tampa, South Florida, and DAVE School), seven campuses in Puerto Rico (Arecibo, Bayamón, Caguas, Mayagüez, Ponce, Río Grande, and Escorial), an IBC Technical Division with 12 locations in Puerto Rico, and the NUC Online Division with students all across US and Puerto Rico.

It offers degrees at various levels, such as diploma, associate, bachelor’s, and master’s, in fields including Healthcare, Construction, Culinary Arts and Hospitality, Beauty, Visual Arts, Business Management, Technology, Health Studies, Criminal Justice, Psychology, and Education.

NUC University – Florida Technical College is an Equal Opportunity/Affirmative Action Employer and does not discriminate based on race, color, religion, gender, age, national origin, disability, Protected Veteran status, sexual orientation, or any other characteristic protected by federal, state, or local law.

The selected applicant will undergo a background check, educational verification, and drug testing.

Entry level

Full‑time

Administrative

Higher Education