Administrative Assistant, Senior

Overview

Location(s): Orlando, FL 32811 - West Campus

Position Number: SE

Position Title: Administrative Assistant, Senior

Job Type: Staff

FT/PT: Full-Time

Employee Class

Description:

C2-Staff (ed. support)

General Position

Description:

Responsible for providing significant administrative support services to senior administrators and executive leadership, requiring in-depth knowledge of College operations and programs within the department. Serves as a lead support for other clerical staff, exercising strong initiative and discretion related to the essential functions of the position.

Flexible Work Arrangement: Fully On-site:
Employee performs all of their job duties at a Valencia College location, with flexibility in the work schedule, if appropriate.

Grade: 2025

Exemption Status: Non-Exempt

Posting Number: S3707P

Location: Orlando, FL 32811 - West Campus

Proposed Work Schedule (hours subject to change): Monday-Friday 8AM - 5PM – occasional evenings/weekends

Number Of Vacancies: 1

Posting

Start Date:

01/14/2026

Posting End Date: 01/26/2026

Open Until Filled: No

Quicklink For Posting: https://va

Salary Range: $39,014

• Provides administrative support and performs a variety of duties including but not limited to maintaining senior administrators/executive’s calendars; scheduling appointments, meetings and travel; providing assistance to faculty and staff.
• Plan and establishes systems and procedures to ensure efficient flow of materials and information in and out of the department.
• Drafts, formats, and proofs read correspondence. Conducts retrieval of records, compiles data to generate reports as needed and prepares complex documents for supervisor approval and signature.
• Supports the organization of programs, events, meetings, and conferences by securing venues, developing agendas, managing communications and invitations, maintaining budget control, and preparing related materials.
• Assist in budget preparation, purchasing, and transaction reconciliation; may process requisitions and use a purchasing card.
• Plans, researches, initiates, and carries out to completion recurring or special assignments.
• Takes minutes of meetings, prepares confidential documents and follows up to ensure timely reply and action.
• Answers and screens telephone calls. Takes messages. Opens, organizes and screens mail.
• Serves as an office lead to assigned personnel such as full and part time support staff, work-study students, and interns on the distribution of clerical work.
• Reporting to a Dean: coordinates the inputting of the class schedule into the student information system; creates and distributes daily enrollment reports using the data warehouse; researches and provides information on issues affecting students, staff and/or the campus using established guidelines from the College.
• Performs other related duties as assigned.

• Drivers License Requirement: Not Applicable
• Required Minimum Education: High school diploma or general education degree (GED).
• Other
  
  Required Qualifications:
  
  Three (3) years of experience related to the essential job functions.

• Preferred Education & Field Of Study: Associate’s Degree
• Preferred Type Of
  
  Experience:
  
  Advanced administrative support and clerical work training.

• Strong interpersonal skills and ability to establish and maintain effective working relationships with employees and the public.
• Ability to operate within a confidential environment.
• Ability to analyze a variety of administrative problems and to make sound recommendations.
• Knowledge of the principles and practices of event coordination and/or training and development.
• Ability to communicate effectively both orally and in writing.
• Ability to think critically, work independently and problem solve.
• Skilled in Microsoft Office software:
  Word, Excel, PowerPoint, and Access.
• Ability to initiate problem solving and decision making as necessary and exercises good judgment in resolving customer service issues.

This job primarily operates in a professional office environment. The employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse,…