Operations Project Coordinator

Job Description – Operations Project Coordinator Reports to – Director of Operations Job Summary

The Project Coordinator supports the Director of Operations by tracking multiple projects, resources, and team activities across the organization. This role requires a highly organized, detail-oriented, and computer-savvy professional who can manage competing priorities, maintain accurate documentation, and facilitate communication among team members to ensure that resources are available to meet project objectives.

• Track multiple concurrent projects, ensuring timelines, milestones, and deliverables are met
• Maintain project schedules, task lists, and status updates
• Identify risks, bottlenecks, or delays and elevate proactively to keep projects on track

• Track internal resources, workloads, and availability across projects
• Coordinate assignments and follow up on action items with team members
• Support efficient utilization of people and resources

• Prepare and deliver regular project status reports for the Director of Operations
• Track progress, issues, and operational metrics
• Assist with meeting preparation, agendas, notes, and follow‑up actions

• Track, compile, and submit project‑related expense reports accurately and on time
• Maintain organized project documentation, files, and records
• Ensure accuracy, consistency, and completeness of project and operational data

• Serve as a central coordination point between leadership and project teams
• Communicate clearly and professionally with internal stakeholders
• Keep the Director and team focused, aligned, and informed on priorities and deadlines

• Bachelor’s degree in business, Operations, Project Management, or a related field
• 2–4 years of practical experience in project coordination, operations coordination, or a similar role
• Demonstrated ability to manage multiple projects simultaneously
• Strong computer proficiency, including Microsoft Excel, Word, Outlook, and collaboration tools
• Excellent organizational, time‑management, and follow‑through skills
• Strong written and verbal communication skills
• Experience with resource tracking, scheduling, or workload management

• Exceptionally organized and detail‑oriented
• Proactive, dependable, and solution‑focused
• Strong technology and cross‑functional background
• Able to adapt quickly in a fast‑paced, multi‑project environment