Administrative Assistant, Senior
Listed on 2026-01-18
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Administrative/Clerical
Office Administrator/ Coordinator, Clerical
Please see Special Instructions for more details.
Join our team!
Valencia College is now hiring an Administrative Assistant, Senior to join the School of Health Sciences on the West campus ! In this capacity you will be responsible for providing advanced and complex work effectively, efficiently, and professionally by assisting the Dean of an academic department. Works with initiative, independent judgment and discretion in carrying out assignments.
- Medical, dental benefits and paid life insurance premiums
- $25,000 Term Life Insurance paid by the College
- Generous paid time off – sick leave, personal days, spring break, winter break, and other holidays
- Educational and Professional development opportunities for you and your dependents
- This position operates in a Fully Onsite environment.
- Applicants must complete the entire online application and include work history, even if attaching a resume.
Any incomplete applications will not be considered. - Please note that you will need to establish Florida residency within 30 days from your start date if selected for this position.
Position Number
Position Number SE
Position Title
Position Title Administrative Assistant, Senior
Job Type
Job Type Staff
FT/PT
FT/PT Full-Time
Employee Class Description
Employee Class Description C2-Staff (ed. support)
General Position Description
Responsible for providing significant administrative support services to senior administrators and executive leadership, requiring in-depth knowledge of College operations and programs within the department. Serves as a lead support for other clerical staff, exercising strong initiative and discretion related to the essential functions of the position.
Flexible Work Arrangement
Flexible Work Arrangement Fully On-site:
Employee performs all of their job duties at a Valencia College location, with flexibility in the work schedule, if appropriate.
Grade
Grade 2025
Exemption Status
Exemption Status Non-Exempt
Posting Number
Posting Number S3707P
Location(s)
Proposed Work Schedule (Please note hours subject to change based on business needs)
Temporary Position (Temp or Grant Funded) Details
Salary Range
Salary Range $39,014
Essential Job Functions
Description of Job Function
1. Provides administrative support and perform a variety of duties including but not limited to maintaining senior administrators/executive’s calendars; scheduling appointments, meetings and travel; providing assistance to faculty and staff.
Description of Job Function
2. Plan and establishes systems and procedures to ensure efficient flow of materials and information in and out of the department.
Description of Job Function
3. Drafts, formats, and proofread correspondence. Conducts retrieval of records, compiles data to generates reports as needed and prepares complex documents for supervisor approval and signature.
Description of Job Function
4. Supports the organization of programs, events, meetings, and conferences by securing venues, developing agendas, managing communications and invitations, maintaining budget control, and preparing related materials.
Description of Job Function
5. Assist in budget preparation, purchasing, and transaction reconciliation; may process requisitions and use a purchasing card.
Description of Job Function
6. Plans, researches, initiates, and carries out to completion recurring or special assignments.
Description of Job Function
7. Takes minutes of meetings, prepares confidential documents and follows up to ensure timely reply and action.
Description of Job Function
8. Answers and screens telephone calls. Takes messages. Opens, organizes and screens mail.
Description of Job Function
9. Serves as an office lead to assigned personnel such as full and part time support staff, work-study students, and interns on the distribution of clerical work.
Description of Job Function
10. Reporting to a Dean:
a. Coordinates the inputting of the class schedule into the student information system.
b. Creates and distributes daily enrollment reports using the data warehouse.
c. Researches and provides information on issues affecting students, staff and/or the campus using…
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