Administrative Assistant, Senior
Job in
Orlando, Orange County, Florida, 32801, USA
Listed on 2026-01-17
Listing for:
Valencia College
Full Time, Part Time, Per diem
position Listed on 2026-01-17
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management
Job Description & How to Apply Below
Posting Detail Information
Position Number SE Position Title Administrative Assistant, Senior Job Type Staff FT/PT Full-Time Employee Class Description C2-Staff (ed. support) General Position Description
Responsible for providing significant administrative support services to senior administrators and executive leadership, requiring in-depth knowledge of College operations and programs within the department. Serves as a lead support for other clerical staff, exercising strong initiative and discretion related to the essential functions of the position.
Flexible Work Arrangement Fully On-site:
Employee performs all of their job duties at a Valencia College location, with flexibility in the work schedule, if appropriate. Grade 2025 Exemption Status Non-Exempt Posting Number S3707P Location(s) Orlando, FL 32811 - West Campus Proposed Work Schedule (Please note hours subject to change based on business needs)
Monday-Friday 8AM
-5PM - occasional evenings/weekends
Number of Vacancies 1 Posting Start Date 01/14/2026 Posting End Date 01/26/2026 Open Until Filled No Quicklink for Posting https://va
Posting Detail Information
Temporary Position (Temp or Grant Funded) Details Salary Range $39,014
Essential Job Functions
Description of Job Function
1. Provides administrative support and perform a variety of duties including but not limited to maintaining senior administrators/executive's calendars; scheduling appointments, meetings and travel; providing assistance to faculty and staff.
Description of Job Function
2. Plan and establishes systems and procedures to ensure efficient flow of materials and information in and out of the department.
Description of Job Function
3. Drafts, formats, and proofread correspondence. Conducts retrieval of records, compiles data to generates reports as needed and prepares complex documents for supervisor approval and signature.
Description of Job Function
4. Supports the organization of programs, events, meetings, and conferences by securing venues, developing agendas, managing communications and invitations, maintaining budget control, and preparing related materials.
Description of Job Function
5. Assist in budget preparation, purchasing, and transaction reconciliation; may process requisitions and use a purchasing card.
Description of Job Function
6. Plans, researches, initiates, and carries out to completion recurring or special assignments.
Description of Job Function
7. Takes minutes of meetings, prepares confidential documents and follows up to ensure timely reply and action.
Description of Job Function
8. Answers and screens telephone calls. Takes messages. Opens, organizes and screens mail.
Description of Job Function
9. Serves as an office lead to assigned personnel such as full and part time support staff, work-study students, and interns on the distribution of clerical work.
Description of Job Function
10. Reporting to a Dean:
a. Coordinates the inputting of the class schedule into the student information system.
b. Creates and distributes daily enrollment reports using the data warehouse.
c. Researches and provides information on issues affecting students, staff and/or the campus using established guidelines from the College.
Description of Job Function
11. Performs other related duties as assigned.
Qualifications
Drivers License Requirement
Drivers License Requirement Not Applicable
Required Qualifications
Required
Minimum Education High school diploma or general education degree (GED). Required Field of Study Other
Required Qualifications
Three (3) years of experience related to the essential job functions.
Required License/Certification
Preferred Qualifications
Preferred Education & Field of Study
Associate's Degree
Preferred Type of Experience
Advanced administrative support and clerical work training.
Preferred Licenses/Certification
Knowledge,
Skills and Abilities
Knowledge,
Skills and Abilities
1. Strong interpersonal skills and ability to establish and maintain effective working relationships with employees and the public.
2. Ability to operate within a confidential environment.
3. Ability to analyze a variety of administrative problems and to make sound recommendations.
4. Knowledge of the principles and practices of event coordination and/or training and development.
5. Ability to communicate effectively both orally and in writing.
6. Ability to think critically, work independently and problem solve.
7. Skilled in Microsoft Office software:
Word, Excel, PowerPoint, and Access.
8. Ability to initiate problem solving and decision making as necessary and exercises good judgment in resolving customer service issues.
Working Conditions
General Working Conditions
This job primarily operates in a professional office environment. The employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. While performing the duties of this job, the noise level in the work environment is…
Position Requirements
10+ Years
work experience
To View & Apply for jobs on this site that accept applications from your location or country, tap the button below to make a Search.
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).
Search for further Jobs Here:
×