Staff Assistant
Job in
Orlando, Orange County, Florida, 32801, USA
Listed on 2026-01-15
Listing for:
Valencia College
Full Time, Part Time
position Listed on 2026-01-15
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Clerical, Administrative Management
Job Description & How to Apply Below
Posting Detail Information
Position Number SE Position Title Staff Assistant Job Type Staff FT/PT Full-Time Employee Class Description C2-Staff (ed. support) General Position Description
Responsible for a broad range of advanced clerical, secretarial, and administrative support duties for a department head or similar position.
Flexible Work Arrangement Fully On-site:
Employee performs all of their job duties at a Valencia College location, with flexibility in the work schedule, if appropriate. Grade 2021 Exemption Status Non-Exempt Posting Number S3705P Location(s) Winter Park, FL 32789 - Winter Park Campus Proposed Work Schedule (Please note hours subject to change based on business needs)
Monday-Friday 8:00AM-5:00PM (Hours subject to change based on business needs)
Number of Vacancies 1 Posting Start Date 01/12/2026 Posting End Date 01/26/2026 Open Until Filled No Quicklink for Posting https://va
Posting Detail Information
Temporary Position (Temp or Grant Funded) Details Salary Range $33,800 per year
Essential Job Functions
Description of Job Function
1. Supports departmental clerical activities. Performs office management functions and coordination.
Description of Job Function
2. Opens, organizes, and screens mail for supervisor.
Description of Job Function
3. Answers telephone, screens and refers calls, takes messages for supervisor.
Description of Job Function
4. Types and edits broad range of correspondence, documents, and reports under general supervision.
Description of Job Function
5. Composes and prepares responses to routine correspondence.
Description of Job Function
6. Establishes filing systems and maintains current files for the department, including files for internal and external correspondence.
Description of Job Function
7. Maintains calendar and makes travel arrangements for supervisor.
Description of Job Function
8. Schedules/reserves boardrooms, prepares for meetings as directed.
Description of Job Function
9. Maintains department budget reports and related documentation. Prepares requisitions for supplies and materials.
Description of Job Function
10. Operates standard office equipment as needed to perform tasks.
Description of Job Function
11. Performs other related duties as assigned.
Qualifications
Drivers License Requirement
Drivers License Requirement Not Applicable
Required Qualifications
Required
Minimum Education High school diploma or general education degree (GED). Required Field of Study
Advanced secretarial training.
Progressively responsible experience involving staff assistance and advanced clerical/secretarial work.
Other
Required Qualifications Required License/Certification
Preferred Qualifications
Preferred Education & Field of Study Preferred Type of Experience Preferred Licenses/Certification
Knowledge,
Skills and Abilities
Knowledge,
Skills and Abilities
1. Ability to use a PC, software programs, typewriter, and office machines.
2. Ability to take and transcribe dictation.
3. Ability to communicate effectively orally and in writing.
4. Strong interpersonal skills.
Working Conditions
General Working Conditions
This job operates in a professional office environment and throughout the College's worksites and grounds. Within the professional office environment, the employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. The noise level in the office work environment is usually quiet and occasionally moderate.
While operating outside of the office environment, the employee may be exposed to elements including but not limited to wet/humid weather, extreme temperatures, dirt, dust, fumes, smoke, and unpleasant odors. The role may also involve hazards or physical risks, which require comprehending and following basic safety precautions and may require Personal Protection Equipment. The noise level in the work environment is usually moderate and occasionally loud.
Typical physical competencies include but are not limited to remaining stationary, moving, ascending/descending, positioning self, reaching, lifting/moving objects weighing between 5-100 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making.
The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions.
Job specific working conditions Job Specific Designation
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