Administrative Assistant; Bilingual Spanish -Medical Exp Req

About us:
HEART
. It is the driving force of our commitment to serving others with empathy, respect, and dignity. Care Max, is committed to providing the best that medicine has to offer with quality healthcare for those who need it most, our seniors. Join our team and experience it for yourself.
We are Health with Heart.

You can count on us to provide you with resources and opportunities for growth, while contributing to our mission to improve lives through kindness, compassion, and better health. This is what we offer:

• Access to continual education through Care Max University
• Starting with 18 days of Paid Time Off
• 8 company paid holidays plus a floating holiday
• 401(k) plan with company match
• Comprehensive medical package

The Administrative Assistant provides high‑level administrative support for department heads to ensure they can efficiently accomplish key tasks and company initiatives. This position keeps the executive's communications organized, screens all visitors, and determines the level of support they need while offering polite, professional customer service. It manages the executive's daily calendar, including scheduling meetings, confirming appointments, writing itineraries, and arranging transportation.

• Bachelor's degree (preferred)
• Experience working with multiple calendars.
• Microsoft Office experience (PowerPoint, Word, Excel, Outlook)

N/A

• Experience working with expense reports.
• Ability to work under general direction and independently.
• Ability to respect and always maintain Executive's confidentiality.
• Time management and ability to meet deadlines.
• Strong written and verbal communication skills.
• Strong organizational skills and ability to multitask.
• Problem‑solving and decision making.
• Proactivity and self‑direction.
• Interpersonal skills.

N/A

• Providing administrative assistance, such as writing and editing e‑mails, drafting memos, and preparing communications on the executive's behalf.
• Maintaining comprehensive and accurate records.
• Performing minor accounting duties.
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
• Answering phone calls in a polite and professional manner.
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department.
• Managing the executive's calendar, including making appointments and prioritizing the most sensitive matters.
• Other duties as assigned.

Walking and standing:
More than 75%
Sitting:
Less than 25%
Physical hand and finger dexterity (office equipment, typewriter, computer):
More than 75%
Close vision/adjust focus (typewriter and/or computer):
More than 50%
Talking and hearing: 100%
Lifting less than 10 pounds:
Frequently
Lifting 10‑30 pounds:
Seldom
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Moderate to high noise level.
• Clean, well‑lit, comfortable climate.
• Fast‑paced environment.

Reasonable accommodation may be made to allow individuals with disabilities to perform the essential functions of the position.