Administrative Assistant III

Join to apply for the Administrative Assistant III role at Orlando Utilities Commission (OUC - The Reliable One)

OUC - The Reliable One, an industry leader and the second largest municipal utility in Florida committed to serving the community and the environment, is presently seeking an Administrative Assistant III to join the OUC Conventional Lighting division. We are looking for a detail-oriented, highly organized professional who thrives in a fast‑paced, team‑oriented environment and is passionate about supporting field operations and business functions.

In this role, you will be responsible for providing administrative and operational support to field professionals and internal teams, coordinating with multiple departments and a diverse group of stakeholders, managing invoicing for contract personnel, and ensuring accurate documentation and communication. The ideal candidate is comfortable multitasking, prioritizing competing deadlines, and demonstrating strong written and verbal communication skills while maintaining attention to detail.

OUC’s mission is to provide exceptional value to our customers and community by delivering sustainable and reliable services and solutions.  to learn more about what we do.

• High school diploma or GED (Associate’s degree from an accredited college or university preferred)
• At least five (5) years of experience in a mid to advanced‑level administrative support role, with a focus supporting executive leadership and large‑scale operational teams
• Proficiency in Microsoft Office Suite and the ability to quickly learn and navigate multiple business systems (JD Edwards Enterprise One, Chrome River, Tungsten Network, Documentum)
• Exceptional organizational skills, with the ability to manage multiple calendars, deadlines, and coordinate logistics for meetings and events
• Excellent written, verbal, and interpersonal business communication skills
• Florida public notary license preferred

• Competitive compensation
• Low‑cost medical, dental, and vision benefits and paid life insurance premiums with no probationary period. Retirement benefits include a cash balance account with employer matching along with a health reimbursement account
• Paid vacation, holidays, and sick time
• Educational and Professional assistance programs;
  Paid Memberships in Professional Associations
• Access to workout facilities at each location
• Paid Conference and Training Opportunities
• Free downtown parking
• Hybrid work schedule

Summary:

to view our Benefits Summary.

Salary Range: $24.53 - $30.66 per hour (Estimated $51,022 - $63,776 annually – commensurate with experience)

Location:

6003 Pershing Ave, Orlando, FL 32822

Provide advanced administrative support accurately and independently to management and department staff. Perform all administrative functions such as handling correspondences, memos, time reporting, payroll, and scheduling meetings. Prepare reports, budgets, and administrative forms. Maintain employee files and prepare employees’ travel business expense request/report. Prepare agenda item packages going to the commission. Maintain procurement card statements. Collaborate and back‑up other administrative staff.

Process invoice payments and approvals.

• Coordinate the development of commission agenda items (i.e. write/review standards, ensure all supporting documentation is attached, meet submission deadlines);
• Backup administrative assistants and executive assistants when out of the office – (i.e. payroll, office supplies, route incoming mail);
• Assist in the development of annual operation budget with budget team and accounting;
• Compile, create, prepare, or review reports and records (i.e. meeting minutes, memos, business expense requests/reports, employee change notices, performance improvement plans, work orders, and HR requisitions);
• Review, reallocate, and reconcile procurement card charges;
• Complete, process, review and finalize payroll related activities (i.e. time entry, correct errors, time balance, mileage, reimbursements, calculate out of class, and prepare for approval);
• Maintain hard copy and electronic office files (i.e.…