Deeding & Title Services Specialist

Join us as a Deeding & Title Services Specialist at Holiday Inn Club Vacations
.

We seek individuals who excel in their role and are committed to delivering an exceptional experience for our guests, owners, and team members. Passion, confidence, trust, and respect are key qualities that we value in our team.

This role is responsible for timely, accurate review, coordination, tracking, monitoring, and recording of all eligible accounts in the deeding process. Primary responsibilities include auditing legal real‑estate documents (e.g., mortgage, warranty deed, satisfaction of mortgage, assignment of contract, release of lien) to ensure proper execution and intent, communicating and identifying deficiencies for corrections, reviewing title searches and recommending actions to clear title issues, searching public records, preparing and electronically recording legal documents, and creating/typing owner and lender title policies within department turnaround standards and at a high level of accuracy.

Duties also entail safe‑keeping of files, managing documentation related to ownership interest, and compliance with state/federal guidelines, SOX, and PII compliance.

• Detailed review, batch, verification, and preparation of mortgages, deeds, satisfaction of mortgages and related legal real‑estate documents for all timeshare properties in the HICV network; review title searches and recommend actions to clear title issues; recordation of real‑estate documents in the appropriate county while adhering to county and state recording requirements.
• Typing, copying, filing, sorting, scanning, and mailing of owner’s title policies and recorded documents; perform administrative functions such as responding to owner requests by mail, email, or phone.
• Maintain integrity of data in multiple tracking structures; navigate all HICV systems, confirm accurate reporting, and adjust/amend as needed; create and upload documentation to be scanned into the imaging system.
• Assist other disciplines within the team to provide support and backup as needed.

• At least 2 years of title experience, including recording and title search.
• Prior contract and document experience (2+ years desired).
• Proficiency in Microsoft Office.
• Florida Title Agent license desired but not required.
• Knowledge of various types of recorded documents and legal descriptions and their effect on ownership and transfer of property.
• Knowledge of practices and terminology related to real property documents requiring property transfer actions.
• Ability to organize and analyze data.
• Typing speed of at least 50 words per minute.
• Strong oral and written communication skills.
• Attention to detail.