Administrative Assistant

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Vision insurance

We are looking for the right candidate who will be long term, that can keep up in our fast paced environment!

The Administration position is responsible for assisting in payment to vendors, receivables from customers and providing financial, administrative, and clerical support services. Our customers are our main priority and ensuring they are taken care of from start to finish is the goal. This is a M-F, 9-5 position, with occasional flexibility needed. Internal customer interaction and service is required.

Ideal candidate exercises initiative, independent judgment and discretion in carrying out assignments.

• Answer phones and direct all calls to appropriate department or take messages as needed
• Keep office and aircraft cabin supplies up to date
• Adhere to our flight management schedule
• Data entry – Quick Books and internal records
• Use Microsoft Office and Google Drive
• Receive, verify, and code invoices and requisitions for goods and services in Quick Books
• Maintain and keep company files up to date
• Reconcile company expenses monthly
• Create and maintain monthly customer invoices
• Attend weekly meetings
• Reconcile and manage internal banking accounts
• Misc duties to obtain business needs
• No aviation experience needed; onsite training provided
• Customer service is essential
• Looking for someone who is not afraid to step right in and learn
• A positive attitude goes a long way with us
• Business casual attire; professional presentation is an integral part of our customer experience
• Overtime is available if desired but not required

Job Type: Full-time

In person