Accounts Payable Specialist

Job Summary

The Accounts Payable Specialist is responsible for managing accounts payable functions for construction development projects and corporate operations, ensuring accurate and timely processing of invoices, maintaining vendor relationships, and preparing documentation for construction draws to support ongoing development projects.

This position is ideal for someone with an entrepreneurial mindset, who subscribes to our core values of being trustworthy, curious, respectful, disciplined, and acts like an owner.

Process accounts payable for corporate expenses in a timely and accurate manner.

Utilize Yardi for invoice entries, vendor management, and reporting related to accounts payable and project tracking.

Review and verify invoices/check requests, matching invoices to purchase orders and receipts with proper approval.

Schedule and prepare payments via checks, ACH, or wires for regular corporate expenses.

Track due dates to ensure timely payment to avoid late fees.

Review and process employee expense reports per company policy.

Reconcile vendor statements, research, and resolve discrepancies promptly.

Verify and set up vendor records in the system.

Maintain organized vendor files, ensuring W-9 documentation is collected and updated regularly.

Communicate effectively with vendors, subcontractors, and internal teams to resolve invoice and payment issues.

Assist with year-end 1099 preparation and reporting.

Assist with the preparation of construction draw packages.

Ensure all required backup documentation and lien waivers are in package and compliant with lender requirements.

Support audits by providing documentation related to accounts payable and construction draws as requested.

Review, and code subcontractor and vendor invoices related to construction projects.

Verify invoices align with contracts.

Assist with the preparation and assembly of construction draw packages for lenders and investors.

Ensure construction draw packages include pay apps, invoices, budgets, draw schedules and lien waivers.

Assist project manager or construction manager to verify work completion before payment.

Perform other duties and responsibilities as required or requested by management.

2+ years of accounts payable experience, preferably in construction development or real estate industry.

Proficiency with Yardi and Microsoft Office (Excel, Outlook, Word).

Strong understanding of accounting principles related to accounts payable and construction project management.

Excellent organizational skills and attention to detail.

Ability to manage and prioritize workload in a fast-paced environment.

Effective communication and interpersonal skills.

Impeccable integrity with desire to succeed in a high growth/changing environment.