Accounts Payable Specialist

6 days ago Be among the first 25 applicants

An inspiring career awaits you! The Kessler Collection is a portfolio of luxury boutique hotels, unique restaurants and experiences with a Bohemian twist. The collection's captivating hotels feature curated art, original music, unique architecture and stories around every corner, all located in destinations people want to be. Our mission of inspiring places, intuitive service, and exuberant guests means we are committed to our Grand Performers learning, development, and well‑being.

We believe people want to be inspired!

• Marriott Employee Discounts Worldwide
• Medical, Dental, Vision Insurance
• Company‑Sponsored Life Insurance
• Short & Long‑Term Disability Insurance
• Tuition Reimbursement Program
• 401(K) with Discretionary Company Matching Contributions
• Employee Assistance Program

The overall objective and purpose of the Accounts Payable Specialist position is to provide support to the Accounts Payable Manager in the Accounting Department. The incumbent is responsible for the day‑to‑day accounts payable transactions and to provide the highest level of service in support of the mission, core values, standards and goals established by the company.

• Receive, process and verify accounts payable invoices using accounting software and other programs.
• Handle accounts payable accurately and efficiently for separate hotels and corporate entities with multiple vendors.
• Maintain new and existing vendor lists in multiple locations and entities with accompanying documentation required by auditors.
• Respond timely to vendor questions and comments regarding payment and invoice issues.
• Compile detail accounts payable aging reports for both internal and external parties as needed weekly or monthly.
• Review Grand Performer expense reports for internal SOP compliance requirements.
• Monitor discount opportunities with vendors and communicate the information in a timely manner.
• Review coding on invoices to ensure it is consistent with history and budget in the general ledger.
• Audit invoices against purchase orders, amendments to purchase orders, research discrepancies, and process for payment.
• Investigate problems that vendors or hotel operations have with obtaining payment for bills.
• Maintain a digital library of accounts payable documents using OCR technology with invoices, ACHs and transfers to preserve historical records.
• Monitor accounts payable vendors to ensure that payments are up to date and maintain meticulous records of outstanding payables.
• Reconcile vendor statement discrepancies and problems, bringing any discrepancies to the attention of the Accounts Payable Manager.
• During month end, reconcile accounts payable aging to general ledger account and investigate and explain any discrepancies.
• Communicate challenges with general managers and make corrections to improve the accounts payable workflow as needed.
• Maintain accounts payable records history for audits and federal 1099 reporting purposes.
• Respond promptly to vendor questions, concerns and special requests.
• Prepare check requests, wire transfers and ACH transactions in the Accounting software in a timely manner.
• Prepare intercompany invoices and payments for hotels and corporate entities.
• Maintain the integrity of Company and Vendor proprietary information and protect Company assets.
• Maintain complete knowledge in the use of all office equipment.
• Maintain complete knowledge and comply with company policies and SOP procedures.
• Maintain neat, clean and professional appearance according to standards.
• Follow all company safety and security policies and procedures. Report accidents, injuries and unsafe conditions.
• Develop and maintain positive working relationships and support the team to achieve our goals.
• Attend required training and meetings.
• All other duties as assigned, planned or un‑planned.

• Associate’s Degree or equivalent years of experience – preferred.
• Understanding of basic bookkeeping and accounting skills – required.
• Minimum two years related experience in a similar title and level – required.
• Experience with multi‑entity companies – preferred.

• Must be…