Administrator - Accounts Receivable

The Middlesex Corporation is a nationally recognized and award-winning leader in the heavy civil construction industry. Since 1972, the family business founded by Robert W. Pereira has developed an extensive client and project list through its consistent efforts to safely build America’s infrastructure. The Middlesex Corporation specializes in building and reconstructing highways, bridges, marine, rail, and transit facilities through its collaborative team approach and focus on core values.

In addition, Middlesex Asphalt in Central Florida is one of the largest and most productive asphalt plants in the United States with Middlesex Paving earning an equally solid regional presence and reputation.

Position Summary:

The Accounts Receivable Administrator supports the finance team by managing invoicing, collections, and related clerical functions to ensure timely and accurate processing of receivables. This role requires strong attention to detail, organizational skills, and the ability to work in a fast-paced, high-volume environment. The Accounts Receivable Administrator is expected to follow established policies and procedures while contributing to the overall efficiency of the department.

Responsibilities:

• Comply with (and actively promote) all Safety policies and procedures including reporting all accidents, incidents and near-misses to ensure adherence to our Number One Core Value – Safety first, in everything we do.
• Prepare and distribute invoices in accordance with contract terms.
• Monitor accounts receivable and contact clients regarding outstanding balances.
• Accurately post and apply daily cash receipts.
• Research and resolve invoice discrepancies and payment issues.
• Respond promptly to accounts receivable inquiries from clients and internal staff.
• Perform general clerical tasks, including filing and document management.

Qualifications:

• High attention to detail with strong accuracy in data entry and financial processing.
• Ability to manage multiple priorities in a high-volume environment.
• Strong communication skills for interaction with vendors, clients, and field personnel.
• Basic accounting knowledge and proficiency with computer systems (ERP or accounting software preferred).

Necessary Attributes:

• Team-oriented with strong interpersonal skills.
• Self-motivated with effective verbal and written communication abilities.
• Dependable, organized, and committed to meeting deadlines.
• Strong work ethic with a focus on quality and accountability.

We offer our full-time and eligible part time team members a comprehensive benefits package that’s among the best in our industry. Benefits include medical, dental and vision plans covering eligible team members and dependents, employee assistance programs, life insurance, disability, top-tier 401k with matching, tuition reimbursement, industry leading referral program, and generous paid time off.

Equal Opportunity Employer, including disabled and veterans.