Real Estate Receptionist

Keller Williams Preferred Realty
• Orland Park , IL , US

Posted 2 days ago

We are seeking an Administrative Professional at Keller Williams in Orland Park, IL, US. The Director of First Impressions is a crucial part of our team as he/she will be a key representative of our organization and will be the first point of contact for clients and agents. Reporting directly to the office manager, the successful candidate will be responsible for providing exceptional administrative and customer service support.

This includes greeting clients and visitors, managing phone calls, maintaining office records, and providing other administrative support. We are looking for someone with great interpersonal skills and a customer-focused mindset. If you have a positive attitude and are eager to help, we look forward to hearing from you.

• Answer phone properly and properly route calls
• Handle earnest money
• Create and publish content to various social media platforms
• Always greet everyone with a smile and offer water or coffee
• Check and respond to email throughout the day
• Keep all common areas clean- reception, training/conference rooms, bathrooms, and kitchen
• Take and deliver messages
• Write handwritten notes & make calls monthly to agents
• Sort through mail/packages
• Keep Phone List up to date
• Handle Office Communication (daily emails, texts)
• Keep the Conference Room Schedule up to date and post availability daily
• Prepare Conference Room & Training Room for any meetings (wipe table, have note pads duwan, pens ready)
• Maintain communication with vendors/sponsors
• Help manage events and classes

• A positive attitude and deep commitment to relationship building, follow-up and customer service
• Competence with computers (Microsoft Office) fax, email, multiple line phone system and the Internet
• Social media/content creation knowledge
• Above average phone skills (answering with warmth & friendliness)
• An ability to be a team player who enjoys working with and were assisting others
• An ability to perform multiple projects on a daily basis
• Agents come first attitude and a reliable self-starter
• Capacity to work in a fast-paced, unpredictable environment
• An ability to focus, remain calm under pressure and meet deadlines
• Motivation to be punctual, hardworking and dependable

$30,000 - $35,000 yearly

We are a service-oriented company that offers clarity to our agents and clients, and that focuses on growth, productivity, profitability, and building unbreakable lifelong bonds with like-minded achievers. Join the #1 Real Estate Company in the World – Keller Williams Preferred Realty!