Event Services Scheduling Assistant

Salary: $16.14 - $18.99 Hourly
Location : 800 W University Parkway, Orem
Job Type: Part-Time Staff
Job Number: FY2605496
Division: VP Student Affairs
Department: Student Dev/Well-Being/Dean Student
Opening Date: 01/20/2026
Closing Date: 2/1/2026 11:59 PM Mountain
First Review Date: 01/27/2026
Required Documents Needed to Apply: Resume
Applicant Support:

Position Announcement
This position offers the opportunity to play a key role in coordinating events that bring the Utah Valley University community together. Working with both internal event planners and members of the public, the role supports the scheduling and facilitation of campus events through 25

Live, helping ensure that spaces, resources, and timelines are aligned. Employees in this position contribute directly to smooth, well-organized events that support academic, cultural, and community engagement across campus.

The role is well suited for individuals who enjoy organization, collaboration, and clear communication. Responsibilities include managing and sharing event details through a centralized event management system and working closely with campus partners to meet client needs. This position provides hands-on experience with event coordination and cross-departmental collaboration in a dynamic university environment, making it an excellent opportunity to build transferable skills while supporting the mission and activities of UVU.

Summary of Responsibilities

• Reviews and answers all phone and electronic correspondence related to internal and external events expeditiously; manages all contractual insurance and risk management documentation, including collecting insurance liability information, sending billing information to accounts receivable, and managing the client feedback survey.
• Directs and coordinates the operational planning of events, including using premise agreements, facilities, staffing, technology, equipment, logistics, and/or other related issues.
• Provides guidance and expertise to the Director of Scheduling/Campus Events in the conception, planning, development, and implementation of events on campus.
• Ensures that event operations are cost-effective and following goals and objectives; maintains relationships with attendees and resolves or manages the resolution of significant problems and issues as they arise.

Qualifications / Licenses / Certifications

High School Diploma or GED required and 1 year related experience.

Knowledge / Skills / Abilities

Knowledge

• Proficient with Microsoft Office programs.
• Knowledge of 25
  
  Live or equivalent space scheduling utilization program.
• Knowledge of Social Tables or equivalent room layout program.

Skills

• Finely tuned organizational skills; accurate, detail and results oriented.
• Excellent communication skills, including writing, proof-reading and speaking.
• Excellent customer service and interpersonal skills, both in person and by phone, with a high degree of professionalism.

Abilities

• Ability to foster a cooperative work environment.
• Ability to work in collaboration with others.
• Ability to organize, prioritize, and schedule resources and work assignments for event service providers.
• Demonstrated ability to plan and produce a variety of large scale, high profile public events.

EEO Statement:

UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.
Utah Valley University's dedication to exceptional care offers quality service and benefits to employees while staying committed to meeting the needs of a diverse workforce.

Although part-time and adjunct (less than 30 hours per week) employees are ineligible from the full-time employee benefits package, the university is pleased to offer the following:

• Undergraduate tuition remission benefit:
  • Part-time: waives 100 percent of tuition and general student fees for up to 3 credit hours or 1 course after 6 consecutive months of employment and a minimum of 480 hours worked (dependents do not qualify)
  • Adjunct: waives 100 percent of tuition and general student fees for one course per semester in which there is an active teaching assignment at the university (dependents do not qualify)
• Access to the Employee Assistance Program (EAP)
• Access to Campus Recreation and Wellness
• Exclusive cash rewards through Utah Community Credit Union's (UCCU) branch on UVU's campus when becoming a member

01

Do you meet the minimum requirements for this position as outlined?

High School Diploma or GED required and 1 year related experience.

• Yes
• No

02

What is your highest level of education?

• High School or equivalent
• Associates
• Bachelors
• Masters
• Ph.D.
• Ph.D. (abd)
• Juris Doctorate

03

How many years of experience do you have in this type of position?