Sr.) Pharmaceutical Meeting Coordinator - Supports West Coast

Join Our Team: (Sr.) Pharmaceutical Meeting Coordinator

Are you a meeting mastermind who loves people, details, and a dash of organized chaos? Our dynamic team is looking for a new Speakers Bureau/Pharmaceutical Meeting Coordinator—a proactive, resourceful thinker with the curiosity to try new things, the teamwork spirit to lift others, and the adaptability to thrive amid fast-moving challenges. If this sounds like you, read on!

• Curiosity:
  Seeking to understand every challenge and opportunity, we ask insightful questions and pursue new perspectives to grow together.
• Teamwork:
  Collaborating to achieve shared goals, we support each other and hold ourselves accountable, celebrating wins and learning from every experience.
• Adaptability:
  Navigating change with positivity and flexibility, we’re energized by new technology, evolving projects, and finding creative solutions on the fly.
• Proactivity:
  Anticipating what’s next, we take initiative to deliver outstanding results and never settle for “just enough”.
• Empathy:
  Practicing mindfulness with clients, teammates, and our broader community, we lead with understanding in everything we do.

• You’ve got at least 3 years of meeting or event planning experience (pharmaceutical/medical experience is a bonus, not a must).
• You live for the details: budgets, logistics, docs, and those magic finishing touches.
• People energize you. Engaging speakers, supporting clients, and collaborating is your jam.
• Quick turns and evolving priorities aren’t scary, they’re fun!
• Growth excites you. You crave feedback and push yourself to learn.
• Supporting others brings out your best, whether it’s your team, a client or a speaker.

• Partner with clients from kickoff to close-out, anticipating their needs and making each project shine.
• Lead seamless pharma speaker programs (live, virtual, hybrid), orchestrating every element for a standout experience.
• Coordinate all event details including venue, food, AV: bringing the magic in the details that makes events happen.
• Apply standard operating procedures and processes to ensure smooth, compliant execution, while welcoming team input to improve our playbook.
• Navigate company policies and industry guidelines with integrity, balancing creativity and compliance.
• Manage speaker travel logistics: booking flights, hotels, and ground transportation smoothly.
• Maintain sharp attention to data accuracy and protect information integrity.
• Handle budgets confidently with solid math skills to keep projects compliant and within budget.
• Communicate clearly: listening, writing, and connecting with clients, vendors, and teammates to keep everyone aligned.
• Be the glue that holds projects together: working fast, solving problems proactively, and fostering teamwork and celebration.

• Bachelor’s degree from four-year College or university
• Three plus years of related experience and/or training

If you want your work to matter, and to help others thrive, we’d love to hear from you. Show us how YOU embody curiosity, teamwork, adaptability, proactivity, and empathy.