Human Resources Specialist

I. POSITION SUMMARY

A. The Human Resources (HR) Specialist plays a key role in ensuring the efficient management of human resources functions at the Cooperative. This position involves handling administrative tasks, coordinating HR processes, and serving as a point of contact for employees regarding HR-related matters.

B. Organize and administer recruiting and retention programs, compensation and benefits programs, employee relations, equal employment opportunity, labor relations, worker's compensation and employee training and development programs and ensure program compliance with applicable state and federal regulations to contribute to strengthening the cooperative’s position as an employer of choice.

C. First point of contact for human resources related queries from employees and external partners. Maintain a current awareness of the key human resources issues confronting the Cooperative.

D. Maintain personnel records, managing human resources documents such as employment records and onboarding guides and updating internal databases. Responsible for the implementation of corporate human resources policies and procedures, this includes participating in the review of the Cooperative's policies.

A. Research, review, and recommend leading practices regarding compensation, benefit and incentive programs and ensure all benefit and compensation programs and plans are compliant, competitive, and current.

B. Maintain and update employee records and HR databases.

C. Prepare and process HR documents, such as employment contracts, onboarding materials, and termination paperwork.

D. Ensure compliance with HR policies and legal requirements in documentation and processes.

• Assist with posting job advertisements and managing applicant tracking systems in compliance with state and federal laws.
• Coordinate interview schedules and communicate with candidates.
• Facilitate the onboarding process, including orientation and setup of new hires.

• Serve as primary backup to the Staff Accountant in the preparation and processing of bi-monthly payroll.
• Assist employees with questions regarding benefits, leave policies, and payroll.
• Administer employee benefits, enrollment and changes.

• Serve as a point of contact for employee inquiries regarding HR policies and procedures.
• Support HR in addressing workplace concerns and resolving conflicts.
• Promote a positive and inclusive work environment.

• Maintain compliance with labor laws and regulations.
• Prepare HR reports on metrics such as employee turnover, attendance, and performance.
• Assist with audits and inspections as needed.

• Coordinate employee training sessions and track attendance.
• Support HR initiatives, such as performance appraisals and professional development programs.

J. Perform compensation surveys and make recommendations for salary range adjustments and changes in performance appraisals.

K. Develops and manages the administration and communication of all employee benefit programs including policies and procedures, annual and periodic enrollment, termination and/or retirement processing in various health and benefit programs.

L. Assist in the development and administration of the Cooperative’s Collective Bargaining Agreement and labor related policies and practices and administers collective bargaining agreements and participates as part of the management team in labor negotiations.

M. Keep abreast of current Federal and State labor regulations/laws and cooperative policies, communicating relevant information to management. Ensure compliance with applicable laws, regulations, and corporate governance requirements.

N. Performs other duties as assigned.

O. Job duties may change as business practices and needs change.

• A. General Manager
• B. Management team and employees
• C. Does not have supervisory responsibilities

A. Bachelor’s degree in Human Resources, Business Administration, or a related field (preferred).

• 1-3 years of experience in an HR or administrative role.
• Strong understanding of HR practices, labor laws, and regulations.
• Proficiency in HR software.

• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• High level of confidentiality and attention to detail.
• Problem-solving skills and adaptability.

This role requires a proactive individual who can balance administrative duties with employee engagement and support. An effective HR Administrator ensures that the department runs smoothly and contributes to a positive employee experience.