Natural Resources Administrative Assistant I or II Closes

Description

Opening Date: 02/23/2026

Closing Date: 03/09/2026

Job Title: Natural Resources Administrative Assistant I or II

Salary/Wage: TL 114-$25.34

TL117-$28.73

Tribal Level: 114-117

Location: Siletz

Classification: Full-time, Non-exempt

Job Posting Number:3942705

This position provides overall administrative assistance and secretarial support for the Natural Resources Department, including, but not limited to, word processing, cuff account management, log scale accounting, permit issuance, data entry, etc.

• Provides overall administrative assistant and secretarial support to the programs of the Natural Resources Department, which includes, but is not limited to, Forestry, Fish & Wildlife, Realty, Environmental Protection, and Aquatics.
• Drafts letters, memos, reports and other documents. Compiles information from files, reports, forms and documents as assigned.
• Prepares and processes expenditure documents (check requests, purchase orders, travel forms, etc.) and prepares monthly billings for copy machine use.
• Develops and maintains filing systems for all records pertaining to tribal timberlands. Responsible for the creation and maintenance of all departmental Laserfiche files and for sending of trust records to the BIA records repository.
• Maintains expenditure records (cuff accounts) for all Natural Resources programs, grants and committees. Reconciles cuff accounts with monthly expenditure reports from the Accounting Department. Provides monthly budget status reports to program personnel and department director. Assists with individual program budget modifications.
• Timber sale log accountability, tracking and reconciliation. Processes all timber sale log scale receipts and certificates on a daily basis during timber sale operation periods. Prepares twice-monthly scale reports and summaries.
• Issues firewood and property access permits and gate keys to Tribal members.
• Issues hunting, fishing and gathering licenses, tags and permits, alerting supervisor of any problems arising from tag or license violations or procedures. Maintains hunting, fishing and gathering database records and provides monthly summary reports.
• Maintains bear parts waiting list and coordinates distribution to Tribal members.
• Prepares and mails annual salmon distribution postcards and assists with distribution to Tribal members in Siletz service area. Tracks salmon distribution in all service areas. Coordinates and distributes ODFW food share fresh steelhead when available.
• Coordinates, prepares for and attends Natural Resource Committee meetings, which includes copying, and packaging meeting materials, preparing meeting room, recording and transcribing minutes. Assists in setting up for other meetings, which includes, but is not limited to, meetings with State, Federal and Local agencies, and Tribal and general public. Also assists in setting up and coordinating 3-4 elders’ woodcuts per year.
• Orders office supplies and other equipment necessary for the operation of the department. Maintains equipment and supply inventory database.
• Maintains departmental work logs, tracks employee leave balances and prepares monthly workers comp reports.
• Greets the public and answers departmental phones, directing questions to the appropriate departmental employee.
• Answers questions regarding departmental policies, procedures, services and programs.
• Monitors forestry field communications systems.
• Performs other related duties as assigned by the Natural Resources Director.

Administrative Assistant I:

High school diploma or GED and one year of administrative assistant experience, preferably in a natural resources or business office setting – OR – combination of education and/or experience.

Administrative Assistant II:

High school diploma or GED and three years administrative assistant experience in a natural resource or business office setting – OR combination of education and/or experience.

Incumbent may advance from Administrative Assistant I to Administrative Assistant II after two years of satisfactory performance evaluations and a recommendation from the Natural Resources Director.

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