Administrative Assistant​/Finance Specialist

Administrative Assistant/Finance Specialist

HARNEY ESD Silvies River Charter School – Burns, Oregon

Job : 5453700

Final date to receive applications: Jun 30, 2026 11:59 PM (Pacific Standard Time)

Posted: Dec 01, 2025 8:00 AM (UTC)

Starting Date: Aug 1, 2026

– SRCS ADMINISTRATIVE ASSISTANT/FINANCE SPECIALIST – Burns, Oregon

Purpose of Role:

Perform bookkeeping, administrative, secretarial, inventory management, clerical, and office duties to support the functions of the school.

Primary Function:

The principle function of an employee in this class is to perform a wide variety of administrative support, secretarial, and clerical duties at the school. Secretaries do not perform in one specialty area; rather, they perform in a wide variety of areas that cross over all specialty areas in records, attendance, teachers’ support, administration, etc. Duties include public contact, typing and preparing letters or documents using various software applications, bookkeeping, entering data into school or department systems and applications, keeping clerical records, logs, ledgers, and related documents, and working within District and department-specific processes and procedures.

The work is performed under the supervision of a school administrator and office manager. The principle duties of this class are performed in an office environment.

• Perform a variety of secretarial, clerical, and administrative support functions;
• Prepare and maintain confidential information and records;
• Maintain daily interaction and communication with students, staff, parents, and administration;
• Answer phone, and provide referrals to other departments or staff as needed;
• Operate office equipment, including computer hardware/software;
• Assist students and parents with registration and withdrawal processes;
• Purchase supplies through the District accounting system and verify receipt;
• Perform bookkeeping and accounting functions, make deposits, reconcile bank statements, and generate and distribute financial reports, at the discretion of the Principal;
• Maintain petty cash account, at the discretion of the Principal;
  Orders and prepares departmental materials and supplies, including processing purchase orders and ensuring proper approvals, receipt of products, coding, and records.
• Oversees and performs accounting duties, including tracking the department budget, monitoring billing and expenditures, balancing accounts, processing expense reimbursements, and collecting various building or departmental funds, and ensuring proper recording, balancing, and posting of deposits.
• Sorts, classifies, and codes entries and transactions in accordance with established department procedures, accounting system, and verbal instructions. Prepares billings within the authority of the position. Uses a computer terminal to enter and retrieve information.
• Maintains account records by posting and reconciling data; maintains check register by computing year-to-date calculations. Identifies and resolves discrepancies in accordance with established procedures; enters data into a computerized system. Calculates, posts, and verifies data to produce summary balances and reports.
• Compiles, calculates, posts, and verifies data to produce regular or special summaries, balances, or other reports as required when pertaining to the area of assignment. Maintains related files or reports; distributes reports as appropriate. Develops and maintains follow-up systems on reports or actions required on a periodic basis. Maintains and updates files, records, and logs on computerized and manual record-keeping systems;
  
  searches files and records for readily identifiable information as directed.
• Maintains an accurate, current inventory; manages and provides for the disposal of surplus items according to established procedures.
• Maintains a complete and current library of suppliers, catalogs, and other product information; meets with salespersons to determine the most cost-effective purchasing practices; recommends changes in purchasing practices as needed.
• Assures the receiving and warehousing of delivered…