Administrative Support Coordinator

JOB TITLE:

ADMINISTRATIVE SUPPORT COORDINATOR

LOCATION:

Nez Perce Wallowa Homeland Visitor Center, Wallowa, Oregon

STATUS:
Part time estimated 20 hours per week (may vary by season) At-Will Non-Exempt.

COMPENSATION: $23 - 25 PER HOUR DOE

DIRECT SUPERVISION: NPWH Executive Director

REPORTS TO:

NPWH Executive Director

The NPWH is seeking an energetic, highly organized, and cheerful team member to serve as staff support for our Indigenous led, place based 501 (c) 3 nonprofit. Our organization is rooted in community building and celebrating the preservation of Plateau culture in the Wallowa region. We do this through a myriad of programming including the Tamkaliiks annual celebration and powwow. The property includes a dance arbor, longhouse and kitchen, a historic farmhouse, horse corrals and camping amenities, as well as a downtown Wallowa office and visitor center.

The Administrative Support Coordinator serves as the front office greeter and as a central hub for communication with the public, staff, officers, and board members of the organization. Responsibilities include program and records management; maintaining visitor center displays and brochures; managing facilities reservations and scheduling; and working closely with the Executive Director to support board and committee functions. This includes maintaining meeting calendars and Zoom schedules, arranging meetings in person or via Zoom, and preparing reports and correspondence under the supervision of the Executive Director.

The role also supports the organization’s social media presence and timely updates to web content in a professional manner. Travel is rare, with occasional travel may be required to attend meetings in Oregon, Washington, and Idaho in support of executive staff or board activities.

• Education:
  
  Associate degree or equivalent experience is a plus. Education and experience may be demonstrated through a combination of formal education, relevant work experience, and demonstrated comfort with technology.
• Experience:
  
  Experience in a complex office environment with minimal supervision. Prior experience working with the public, boards, and professional staff as a team member. Ability to multitask in responding to public and digital inquiries, updating webpages, performing office duties related to displays and inventory, and maintaining office and personnel records, petty cash, and receipts in a professional manner. Ability to work cooperatively under the direct supervision of the Executive Director and with NPWH staff, volunteers, contractors, and board members.
  
  Ability to prioritize work assignments with varying degrees of urgency. Proficient in Windows, Google Workspace, Microsoft Office, Zoom, and social media platforms such as Facebook or Instagram.
• Community Awareness and Cultural
  
  Competency:
  
  Familiarity with Plateau culture and communities and the Eastern Oregon communities is a plus. Must be friendly, helpful and maintain a professional manner for volunteers and others within all programs.

• Warm, friendly and able to interact comfortably with a wide range of personalities.
• Flexible and able to “roll with” changing needs across seasons and programs.
• A willing “pitch in” person who genuinely enjoys supporting others.
• Comfortable with some ambiguity and able to move between multiple tasks smoothly.
• Able to work independently with daily support but without constant supervision.
• Reliable, organized, consistent and attentive to details.
• Discreet with sensitive or confidential information and respectful to maintain the trust and confidence of the organizational leadership.
• Professional and courteous when interacting with the public, tribal communities and volunteers.
• Interested in the mission of the Nez Perce Wallowa Homeland with a willingness to learn about the culture, history and values guiding the organization.