Executive Business Partner

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Direct message the job poster from Presence-Based® Coaching

About the Work

This role will be the primary support role for Barrett Brooks, CEO of both Presence-Based Coaching and Good Work. Presence-Based Coaching has a 20-year legacy of delivering world class coach certification training programs to aspiring and experienced coaches. Good Work is the umbrella for Barrett's 1:1 executive coaching work with world class creators, his podcast, and his newsletter.

Our mission is to help high-performing creators, leaders, and entrepreneurs transform their inner lives so they can thrive in their outer world: their companies, their families, and their communities.

We work with:

• Seven-figure creators at the top of their industries
• Leaders and coaches committed to presence, wholeness, and deep service

We support them through:

• 1:1 coaching
• Group coaching programs
• Leadership development training (Presence-Based Leadership)
• Coach certification training (Presence-Based Coaching)

About the Role

Important: this role requires you to be based in Portland, Oregon full-time, with in-person working sessions multiple times per week.

This is not a traditional EA role. It is a high-level Executive Business Partner position designed for someone who wants to grow into a Chief of Staff over time.

Your job is to free up my time, energy, and attention for the work only I can do:

• Creating vision and strategy
• Leading the team
• Coaching with clients
• Writing and podcasting
• Delivering training
• Speaking

This role blends:

• Executive assistant
• Research coordinator
• Podcast guest manager
• Community & relationship manager
• Wellness & logistics organizer
• Second brain builder
• Rhythm & routine architect

Who This Role Is For

This is a role for someone who loves being at the center of a founder’s world, not someone who wants to tolerate it. You’ll thrive here if you are:

• Deeply organized & operationally brilliant
  :
  You love bringing order to complexity, building elegant systems, and keeping trains running on time... even when there are 14 trains and 9 different destinations.
• Emotionally intelligent
  :
  You can handle emotional nuance, high-stakes client situations, and relational complexity without absorbing it.
• Steady, grounded, and proactive: You feel energized, not overwhelmed, by being someone’s right hand.
• Detail-obsessed: You catch the things other people don’t. You love precision. You care about the small touches.
• Relationship-oriented: You understand that high-performing people feel lonely and unseen. You treat clients, guests, and partners with warmth, presence, and professionalism.
• Hungry to grow: You’re looking for more than “admin work.” You want strategic exposure, real autonomy, and a path to greater responsibility.
• Based in Portland, OR and excited to work in-person: You appreciate that some of the most important work happens at a kitchen table, a whiteboard, or together during deep work sessions.

Who This Role Is Not For

Do not apply if:

• You want a predictable corporate job
• You get overwhelmed easily
• You want a narrow, task-oriented role
• You need to be told exactly what to do
• You avoid emotional intensity of your work (our coaching and training work is deeply personal to our clients and students)
• You prefer rigid boundaries over dynamic partnership
• You struggle to manage many moving pieces
• You dislike being involved in a founder’s whole ecosystem

Your Core Responsibilities

Executive Operations & Rhythm Management

• Fully manage calendars, email inboxes, and scheduling to help me prioritize what's most important and reach our goals
• Ensure no meetings before 10am, no more than two coaching sessions/day, no meetings after 3:30pm unless approved
• Maintain weekly non-negotiables (Thursday date night, alternating Friday off, wellness cadence, etc.)
• Coordinate all personal and family appointments to preserve energy, focus, and recovery
• Hold the line on priorities Barrett might otherwise overcommit to
• Run weekly in-person working sessions to process inbox, tasks, and follow-ups
• Maintain habit trackers, systems, and digital…