HR Admin

Basalite Building Products, LLC is one of the largest manufacturers of concrete masonry products in the Western United States. Product lines include structural block, interlocking paving stones, engineered wall systems, retaining walls, ornamental and garden products, and a full range of sack goods. We are a proud member of the Pacific Coast Building Products Family of Companies.

Under the supervision of the HR/PR Coordinator, this position is responsible for wage and hour compliance. This position is responsible for helping maintaining employee records, managing HR documents and event planning. This position is also supporting and demonstrating the Core Values of Integrity, Safety, Respect, Customer Focus, Quality, Innovation and Financial Success. Performs other related duties as assigned.

General

• Coordinates communication concerning payroll with employees, supervisors, and managers.
• Updates the timekeeping system by making necessary corrections to the employees’ and/or temporary employees’ timesheets, cost centers, daily.
• Review temporary staffing invoices to ensure all hours billed match time worked.
• Run various payroll reports to ensure supervision compliancy with meal and rest breaks as well as overtime.
• Communicates employees’ questions about HR/Payroll to the Subsidiary HR Team.
• Audit and distributes bi-weekly payroll.
• Collects and audits all payroll timecards for temp employees and is verified and submitted to proper agency.

• Coordinates and prepares paperwork for hiring, rehiring, layoff, terminations and all status changes.
• Sets up drug testing, pre-employment physicals, background/credit checks.
• Works closely with Safety Coordinator, Risk Management, and Subsidiary HR in Worker’s Compensation documentation and training.
• Maintains confidentiality in all aspects of administering duties and responsibilities.
• Maintains and updates communication bulletin boards around the plant and office with job postings, company news, etc.
• Offers guidance and uses knowledge of various leave laws, …i.e., FMLA, PFML, Paid Sick, OFLA, PLO, and Pregnancy Leave laws.
• Ensures Labor posters are current and posted at appropriate locations within the plant.
• Submits location’s news/happenings to Pacific Update magazine.
• Stays abreast of changing compliance regulations, labor and payroll laws (federal and state).
• Follows Company established payroll and Human Resources policies and procedures to ensure maximum compliance.
• Perform all other duties and responsibilities assigned from time to time by the company or its designated representative.
• Abides by all safety rules set forth by the company and governmental regulatory agencies; and ensures that hazardous conditions are reported and corrected
• Regular and Predictable attendance is required. Able to work overtime if needed.

• Organize and prepare physical documents for scanning (remove staples, sort by type, etc.)
• Ensure documents are correctly labeled and categorized before scanning
• Operate scanner equipment to digitize documents efficiently and accurately
• Maintain digital filing systems and ensure scanned documents are saved to correct folders or systems
• Ensure timely scanning to support collections and cash application processes
• Scan vendor invoices, receipts, and purchase orders
• Assist the administrative office as needed with paper flow, mail runs, and special projects
• Provide general office support to ensure smooth operations and timely completion of tasks
• Help manage document organization for both physical and digital records

• High school diploma, GED, or equivalent
• Prior experience in human resource roles is preferred.
• Basic knowledge of CA wage and hour regulations with regards to payroll highly desirable.
• Valid Driver’s license
• Bilingual in Spanish highly desirable.
• Excellent communication skills – Written and Oral.
• Ability to multi-task with attention to detail.
• Excellent interpersonal skills
• Professional demeanor
• Basic math abilities. Add, subtract, multiply and divide.
• Ability to work well under pressure and meets tight deadlines with little or no…