Sr Payroll Specialist

Job Title:

Sr Payroll Specialist Job Description

Coordinate and monitor end-to-end activities for on and off cycle processing for multi-company, multi-state payrolls. Guide payroll members through processes, and ensure payroll review and approval, including onetime payment reviews, are conducted biweekly. Collaborate with internal and external partners to execute and reconcile complex pay data inputs, such as expatriate data, stock equity, and special bonus programs.

• Monitor and resolve payroll issues reported by stakeholders and escalated by Payroll team members.
• Manage stock equity input and reconciliation of RSU and Non-Qual options, ensuring timely tax capture and reporting.
• Prepare reporting and develop auditing procedures to ensure compliance with tax, wage, and benefit reporting regulations.
• Explore regulatory and legislative updates affecting Payroll processes, partnering with stakeholders for execution.
• Assist Payroll Lead with vendor oversight and management, ensuring compliance and monitoring SLAs.
• Identify process and practice gaps, working with Business Analysts and Technical Support for improvements.
• Provide backup for coordinators during busy seasons, including creating termination documents and handling wage requests.

• 4-5+ years of high-volume payroll processing experience with 3000+ employees.
• Experience with ADP Workforce Now, Vantage, Enterprise, or Payforce US.
• Familiarity with Multi-State payrolls, specifically OR and CA.
• Proficiency in State Payroll Tax and compliance.
• Strong understanding of local and federal payroll tax rules and regulations.
• Advanced MS Excel skills, including Pivot Tables and VLOOKUP.

• Experience with UKG Dimensions.
• Experience in NY, NJ, OR, WA, and CA.
• CPP or Payroll Certification.
• Experience in publicly traded companies.
• Familiarity with stock management.

The position is based in an office workspace with a hybrid schedule of 4 days in the office and 1 day remote each week.

This is a Contract to Hire position based out of Portland, OR.

The pay range for this position is $35.00 - $44.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Portland,OR.

This position is anticipated to close on Mar 16, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter for other accommodation options.