Finance Manager

Overview

The City of North Plains is Hiring a Finance Manager!

North Plains is a small, growing semi-rural city 17 miles west of Downtown Portland on the edge of Oregon’s innovative Silicon Forest, and less than an hour from the Oregon Coast. With over 3,800 residents and 160 businesses, our gradual and thoughtful growth over the years has helped to maintain a friendly, small-town atmosphere. Residents enjoy the benefits of well-managed infrastructure, including improved streets, parks, and water systems, as well as easy access to major employers, recreation, entertainment, and nature.

Our small but talented team of 23 City employees throughout five departments is committed to an open, supportive, and flexible environment where we work to provide services, solutions, and outcomes that help our community thrive.

Job Description – Under direction of the City Manager, plans, organizes, manages, and provides administrative direction and oversight for all financial functions and activities of the City, including finance, accounting, and purchasing; coordinates assigned activities with other City departments, officials, outside agencies, and the public; fosters cooperative working relationships among City departments and with intergovernmental and regulatory agencies; provides highly responsible and complex professional assistance to the City Manager in areas of expertise;

and performs related work as required. This position is responsible for managing preparation of the annual financial statements, assisting with the annual budget document and regular budget updates for department heads and City Council.

Receives administrative direction from the City Manager. The work provides for a wide variety of independent decision-making, within legal and general policy and regulatory guidelines. Exercises general direction and supervision over Finance Department staff.

Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Provides primary support to the City Manager in assuming full management responsibility for all financial programs, services, and activities.
• Works with the City Manager to coordinate the administration of the annual budget for the City, including the capital improvement budget; provides for financial forecasting and planning; tracks the adopted budget and prepares periodic budget reviews for submission to City departments.
• Assist department heads in monitoring expenditures in relation to the approved City budget, and in correcting discrepancies and recommending appropriate budget options.
• Coordinates and manages annual City audit with outside auditors.
• Establishes the City's central budgeting, accounting, purchasing, and financial reporting practices; evaluates accounting and purchasing procedures and financial controls; meets and confers with external auditors; responds to and implements annual audit recommendations.
• Oversees revenue collection programs including tax assessments, system development charges, utility billing, business license or user fees, and other sources.
• Manages and participates in all activities related to the City's accounting function, including the accounting system, payroll, accounts payable, water billing, processing and issuance of checks, and cash receipts.
• Performs or oversees payroll process, biweekly and quarterly tax filings, employee benefits management, and PERS reporting.
• Performs monthly bank reconciliations, journal entries, and year-end functions.
• Performs analysis on accounts, including assisting the City Manager with asset portfolio management for diversification and liquidity.
• Directs a variety of departmental organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate.
• Participates in and makes presentations to the City Council and a variety of boards and commissions, including monthly finance department reports and quarterly budget updates; attends and participates in professional group meetings; stays abreast of new trends and innovations in the fields of finance and related services.
• Maintains and directs the maintenance of working and official departmental files, including personnel files.
• Monitors changes in laws, regulations, and technology that may affect City or departmental operations; implements policy and procedural changes as required.
• Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the City Manager.
• Responds to difficult and sensitive public inquiries and complaints related to finance and assists with resolutions and alternative recommendations.
• Performs other duties as assigned.

Education and Experience:

Equivalent to graduation from an…