Event Coordinator, Administrative​/Clerical

Event Support Coordinator

Hybrid – Portland, OR

A philanthropic fundraising organization supporting one of Oregon’s largest healthcare providers is seeking an Event Support Coordinator to join its team in Portland, Oregon. This role supports a high-volume events program and offers the potential to grow into a long-term opportunity. The position follows a hybrid schedule, with some days onsite and others remote. The Event Support Coordinator will assist the events team with a wide range of responsibilities before, during, and after events.

This role is hands‑on and collaborative, supporting both administrative planning and on‑site execution to ensure a successful experience for all guests and stakeholders.

• Provide administrative support for events before, during, and after execution
• Track RSVPs and manage event reporting
• Prepare name badges and event materials
• Assist with event packing and post‑event wrap‑up tasks

• Provide on‑site support during events, including guest registration and check‑in
• Serve as a greeter and point of contact for guests and vendors
• Assist with event setup and breakdown
• Support vendor coordination and on‑site logistics

• Lead and coordinate logistics for on‑campus and off‑campus events
• Create and manage event plans, timelines, and schedules
• Coordinate with communications colleagues on print and digital event collateral
• Manage relationships with vendors, external partners, and stakeholders
• Collaborate with event owners and hosts on guest lists, venue selection, catering, parking, and other logistics
• Ensure event management software (Blackthorn) is accurate and up to date by entering, tracking, and managing assigned events
• Lead or assist with post‑event evaluations to ensure goals and objectives are met

• Demonstrated ability to manage and prioritize multiple, complex, deadline‑driven projects simultaneously
• Ability to work well under pressure and exercise sound judgment in fast‑paced or high‑stress situations
• Strong interpersonal and communication skills with the ability to interact professionally and tactfully at all levels
• Minimum of 5 years of event management experience
• Experience in higher education, nonprofit, or fundraising environments preferred

This is a Contract to Hire position based out of Portland, OR.

The pay range for this position is $22.00 - $25.00/hr.

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Final date to receive applications:
This position is anticipated to close on Mar 9, 2026.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.