Administrative Assistant

Long Term Contract to Direct hire Opportunity-White City, OR

We are currently looking for an Administrative Assistant/Coordinator to support our client's locations in Medford & White City, OR. Position will provide exceptional office administration support to fast paced construction projects.

• Be present at front desk to greet and guide visitors and new employees
• Receive and route incoming packages and mail
• Answer phones and emails in a timely and professional manner
• Schedule conference rooms for a variety of meetings, order catering as needed
• Update office & personnel contact information
• Assist site management staff with numerous clerical duties
• Operate office equipment such as photocopiers, fax machines, and scanners, as well as assist vendors with the same
• Data entry and tracking/document management
• Collect/Reconcile BTA & Travel Charges; assist leadership with completing expense reports
• Process shipping/receiving
• Request gift card logs & entry
• Order and stock office supplies for both office locations
• Perform other duties as assigned by management
• Assist in the development, review, updating, and communication of the Site-Specific Safety Plan (SSSP) to employees and subcontractors
• Collaborate with field craft personnel daily to support safety program awareness and participation
• Assist with maintaining project files in compliance with OSHA/MSHA regulations

• 3+ years of Administrative experience required
• Valid Driver’s License.
• Construction/Engineering/Oil & Gas experience a +
• Supply management and inventory control experience.
• Organizational skills.
• Excellent customer service skills and a positive, can-do attitude.
• Professional phone manner.
• Must be proficient in Microsoft Office Suite
• Flexibility in schedule – early/late as needed.
• Ability to juggle multiple projects/assignments.
• Other software package experience that is a + includes SharePoint, Concur, Bluebeam.

• High School Diploma or GED required

* GAS Global Services LLC is an Equal Opportunity Employer. Employment Decision are made without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factors protected by applicable federal, state or local laws.