Facilities Coordinator

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Position Summary

We are seeking a dedicated Facilities Coordinator to join our team in Orangeburg, SC. This role serves as a key support position within our facilities management team, directly responsible for building initiatives under the guidance of the Facilities Manager. They will ensure exceptional client and user satisfaction through the implementation and execution of comprehensive facility management programs, while serving as a critical liaison between various stakeholders including JLL personnel, clients, vendors, and contractors.

This position will also have responsibility for performing Mail Services through the building.

Essential Duties and Responsibilities

Facility Operations Management

* Coordinate with on-site teams and contractors to ensure superior customer service delivery

* Request proposals, schedule, and inspect all maintenance and repairs from vendors and contractors

* Collaborate with Facilities Manager in developing and managing annual operating budgets

* Conduct regular property tours and inspections to maintain facility standards

Shipping & Receiving Operations

* Directly responsible for daily operation of all site shipping and receiving activities

* Properly handle client inventory, package materials for shipment, and track deliveries through completion

* Sort and collate incoming mail and packages

* Distribute mail to appropriate departments or individuals

* Process outgoing shipments using various carriers (Fed Ex, UPS, DHL, USPS)

* Operate postage meters and ensure correct postage application

* Manage returned or incorrect mail and resolve related issues

* Record and handle registered mail according to established protocols

Administrative & Financial Management

* Review proposals for repair and maintenance work in accordance with JLL and client procurement policies and operating budgets

* Manage the complete work order process from creation through reporting

* Create and edit monthly reports covering work orders, budgets, initiatives, and projects

* Serve as liaison with vendor partner services

Client Relations & Support

* Establish and maintain working relationships with clients and contractors to ensure building services meet occupant satisfaction standards

Vehicle & Additional Responsibilities

* Operate client-owned vehicles safely and legally, including managing vehicle maintenance/repairs and fuel management

* Complete other duties as assigned by management

Required Qualifications

Education & Experience

* Associate/Technical degree or equivalent combination of education and experience (preferred)

* Valid Driver's License required

Technical Skills

* Working knowledge of facility systems including HVAC, electrical, plumbing, fire/life/safety systems, BMS, water treatment

* Computer proficiency with MS Office Suite (Excel, Word, PowerPoint, Outlook), Tableau, Computerized Maintenance Management System (CMMS), Share Point

* Knowledge of applicable financial and accounting principles as they apply to commercial property management

Core Competencies

* Self-starter with strong self-direction capabilities

* Outstanding communication, presentation, and analytical skills

* Ability to read, analyze, and interpret technical documents

* Strong leadership skills and exceptional customer service orientation

* Excellent interpersonal skills for interaction with associates, clients, and vendors

* Ability to comprehend and interpret instructions, correspondence, and memos

* Capability to respond professionally to inquiries and complaints from various stakeholders

Physical Requirements & Clearances

* Ability to obtain security background…