UNIV - Program Coordinator II- COM: GME

Overview

The Medical University of South Carolina is seeking an outstanding candidate to assist with coordinating the MUSC Orangeburg Family Medicine Residency program in the role of Residency Program Coordinator. Operating out of MUSC Health – Orangeburg Medical Center, MUSC’s new Orangeburg Family Medicine Residency Program will offer the Program Coordinator the opportunity to develop and coordinate the day-to-day operations of the new training program.

The Program Coordinator will ensure compliance through the ACGME for the accreditation of the program. This position will report directly to the Orangeburg Graduate Medical Education Program Manager, with dotted line reporting to the Orangeburg Family Medicine Program Director.

• 35% - Daily operations and logistics for the training program. Work closely with the Graduate Medical Education office and to process new/returning residents; manage, update, ensure appropriate active state licensure, DEA, DHEC, other accreditation requirements; schedule required certification classes (ACLS, etc.); work with the Program Director to organize lectures/materials needed for training/education of residents; manage the electronic residency management system to ensure successful required input for resident/faculty data to provide evaluative resident and program information/statistics;
  
  prepare reports of residents hours and activities for appropriate institutional and governmental agencies; manage and maintain all off-site affiliation agreements; maintain residents files; prepare and submit all necessary CME paperwork; serves as liaison with other departments and institutions.
• 20% - Functions as the primary department liaison with Graduate Medical Education office. Act as a clearinghouse and information source for all residency issues; proactively communicate with residents via various modalities for reminders on course work, lecture responsibilities, etc. Meet with Program Director to provide updates and process improvement. Attend meetings with GME office.
• 15% - Applicant recruitment. Responds to inquiries for the Residency Program; review, coordinate, compile each applicant’s academic record (application, Dean’s letters, academic transcripts, letter of recommendation, board scores, etc.); organize/implement computer assisted resident candidate selection departmentally via Electronic Residency Application System (ERAS); coordinates Residency recruitment dinners, set up recruitment schedules, facilitate candidates manage interview process for applicants from letter of interview through coordinating/scheduling interview visit;
  
  correlate ERAS computer data and compile report to faculty for ranking applicants for National Resident Matching Program (NRMP); plans and arranges social activities; coordinate/manage orientation to ensure smooth transition into MUSC hospital system. Maintains constant communications with applicants, faculty and resident throughout entire process.
• 15% - Coordinate ACGME accreditation and reporting requirements. Maintains compliance with and updates knowledge of current ACGME accreditation requirement for program and institutions. Assists in development of new policies and procedures in response to new or revised policies. Coordinate preparations for accreditation site visit. Compiles, updates and submits reports to ACGME, GME, and other professional organizations as required. Oversees conference schedules, specifically room arrangements.
• 10% - Organize and manage residency rotation schedule. Manage the monthly call schedule changes for residents. Record call schedule and changes to Simon on call system and maintain current schedules.
• 5% - Other duties as required or assigned including organizing guest speaker arrangements, facilitating off campus educational opportunities, record and report on M&M attendance, etc.

• Bachelor’s Degree or equivalent experience
• Ten years of experience in Graduate Medical Education/Undergraduate Medical Education or in some field of education, (i.e. teacher/educator) preferred.

• Graduation from an accredited college or university or an…