Temporary Administrative Assistant

Position: Temporary Administrative Assistant (45792)
Responsibilities Top of Form The Administrative Assistant will provide general support including, but not limited to scheduling and maintaining appointments and travel arrangements for all key staff members; managing both incoming and outgoing correspondence via email, fax, and postal services; and filing/recording other important data, such as meeting minutes, budget reports, and letters/memos for retrieval. The Administrative Assistant may be required to compose letters and memoranda concerning routine matters;

type general correspondence, reports, etc.; and prepares e-requisitions. This position also requires excellent customer service in the areas of answering a multi-line phone system and directing students, staff, and visitors to appropriate locations for assistance. The Administrative Assistant may also be asked to create/design brochures, posters, bulletin boards, and other specialized materials for the purpose of promoting the University and its programs;

and perform any other duties within the scope of this position.

Qualifications

Top of Form

An associate degree in Administrative Office Technology, Business or a related discipline is required. A bachelor's degree in a related disciplined is preferred. The successful candidate must be knowledgeable of office practices and procedures; and proficient in Microsoft Office, Excel, and database applications, along with use of the Internet as a research and communication tool is required. Candidate must possess an extensive knowledge of grammatical rules, spelling and language usage;

and the ability to communicate effectively orally and in writing. The applicant must be able to work with minimum supervision, interpret policies and procedures, organize projects and assignments, and coordinate a variety of tasks. Previous experience (at least two three years) as a senior level administrative assistant is preferred.