Administrative Service Representative; Accounts Payable

Summary

The Accounts Payable Associate is responsible to provide administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.

Monday to Friday from 09:00 AM to 06:00 PM, 2 Saturdays a month from 09:00 AM to 01:00 PM.

Entry Level

Full-time

This hourly, non-exempt position pays from $18.75 to $21.75 per hour, with overtime compensated at 1.5 times the base rate. New hires usually earn between $40,000 and $46,200 annually, or more, depending on experience, overtime hours, and bonuses.

• Provide administrative support including vendor maintenance, reconciliation of accounts, and resolving vendor queries.
• Responsible for maintaining the vendor database.
• Understand conversion from an invoice to a voucher.
• Follow terms and deadlines set forth by the department and MSI.
• Monitor vendor account details for non-payments, delayed payments and other irregularities.
• Communicate with vendors via phone, mail, or personally.
• Follow established processes and procedures for petty cash, checks, corporate credit card usage and more.
• Investigate and resolve vendor queries.
• Process adjustments as necessary.
• Responsible for clerical duties, and cover our front desk reception as needed.
• Perform additional duties as required and/or requested.

• Bachelor’s degree and/or college coursework preferred.
• Two (2) plus years’ experience in a professional environment.
• Excellent data entry skills with attention to detail and accuracy.
• Effective verbal, listening and communication skills.
• Effective organizational, stress and time management skills.
• Ability to work independently or as a team member.
• Excellent analytical, problem solving and decision making skills.
• Knowledge of Accounts Payable.
• Knowledge of office administration and procedures.
• Knowledge of general bookkeeping procedures.
• Proficient in relevant computer applications;
  Intermediate Excel skills.

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to use their hands to handle objects, tools, or controls; reach with their hands and arms; and communicate verbally. The employee frequently sits and may occasionally stand or walk.
• The employee must occasionally lift, pull and move up to 25 pounds. Specific vision abilities required by this job include close vision.

• Referral, Holiday, and Annual Bonuses
• Annual pay increases
• Paid Time Off
• Medical, Dental, and Vision Insurance
• Company-paid Short Term and Long Term disability
• Company-paid Life Insurance
• Tuition Reimbursement
• Traditional and Roth 401(k) plans with company matching contributions
• Charitable donation matching programs
• Free, company-sponsored 1-on-1 tutoring for children/dependents of MSI employees in grades k-12, including free tutoring for SAT and ACT tests

Founded in 1975, MSI is a leading supplier of flooring tile, countertops, wall and backsplash tile and hardscaping surfaces products in North America. Headquartered in Orange, California, MSI also maintains over 50 state-of-the-art showroom and distribution centers across the U.S. and Canada. MSI's product line includes an extensive offering of Granite, Quartz, Porcelain, Luxury Vinyl flooring, Slate, Marble, Travertine, Sandstone, Limestone, Quartzite, onyx, stacked stone and pavers imported from over 36 countries on six continents.

• Top 5 fastest growing companies - OC Business Journal
• Supplier Diversity Award - Home Depot
• #1 Flooring Distributor multiple years in a row - Floor Covering Weekly
• Top Workplaces Award winner multiple times - Top Workplaces
• MSI Founder named the Entrepreneur of the Year - Ernst and Young

MSI is an equal opportunity employer that celebrates diversity and fosters inclusion and belonging for all employees. We provide a work environment that allows all employees to do their best work, free from all forms of discrimination. No employee or applicant will be discriminated against on the basis of race, ethnicity, age, sex, gender identity or expression, sexual orientation, citizenship status, military status, religion, disability status, or any other legally protected group.

MSI provides reasonable accommodations for all employees and applicants. If you believe you require an accommodation, please speak with your recruiter or a member of our HR team.