Temporary Commencement Assistant

Position Title

Temporary Commencement Assistant

Temporary

SA75224

full-time 40 hours weekly

Non-Exempt

$22.00--$25.00

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors.

The anticipated pay range is not a promise of a particular wage.

Under the supervision of the Assistant Vice President of Special Events, this position provides operational and administrative support for the planning and execution of the University’s Commencement Weekend. Commencement Weekend includes 12 different ceremonies, encompassing over 2,800 graduates and over 42,000 guests throughout the weekend. This is a temporary non-exempt staff position scheduled to work 40 hours per week for a duration of up to three (3) months.

Must be available to work Commencement, including nights and weekends the week of May 18-24.

• Support the planning and on-site execution of Commencement Weekend activities.
• Respond to Commencement inquiries via phone and email, providing timely and professional customer service.
• Assist with maintaining and updating the Commencement registration database, including data entry and record accuracy.
• Provide day-to-day administrative and logistical support to the Special Events team, including supply tracking, material preparation, and office coordination.
• Assist with event-day logistics, including check-in support, materials distribution, credential preparation, and general on-site troubleshooting under supervision.

• Bachelor’s degree or equivalent combination of education and experience.
• Experience working in a customer-service or administrative role.
• Excellent written and verbal communication skills, with attention to detail, accuracy, and tone appropriate for diverse audiences.
• Ability to prioritize tasks and work both independently and collaboratively in a fast-paced environment.

• Experience working large-scale events
• Experience working in a higher education environment

Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.