Temporary Faculty Administrative Assistant

Who We Are

Founded in 1965,
UC Irvine is a member of the Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs.

To learn more about UC Irvine, visit (Use the "Apply for this Job" box below)..

Job duties include, but are not limited to:

• Serve as a liaison for faculty across university, health system, clinical, and professional organizations; coordinate calendars, meetings, travel, and professional activities.
• Prepare and update faculty materials including CVs, bibliographies, correspondence, reports, and meeting documentation.
• Provide general administrative support by preparing documents, spreadsheets, and presentations as directed.
• Coordinate and track departmental events such as interviews, symposiums, conferences, and special functions.

Required:

• Demonstrated ability to exercise independent judgment, tact, and diplomacy in handling sensitive and confidential matters.
• Strong organizational and time-management skills with the ability to prioritize multiple tasks in a changing environment.
• Proficiency with standard office software (Word, Excel, PowerPoint, and online applications).
• Ability to read, write, and follow written and oral instructions in English.

Preferred:

• Experience supporting faculty or leadership in an academic, healthcare, or clinical setting.
• Familiarity with coordinating complex schedules, meetings, and travel arrangements.
• Experience maintaining records, files, and departmental documentation.
• Ability to work effectively with internal and external stakeholders at all levels.

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

$29.40/hour - $30.04/hour

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

* Misconduct Disclosure Requirement:
As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct;

have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - .php

This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. Interviewing and hiring is based on internal hiring needs and how well the candidate s experience matches the assignment requirements. Certain temporary assignments may require clearance of a health physical or a valid California Driver’s License for driving university vehicles.

The majority of our temporary positions are Monday – Friday,…