Corporate Administrative Coordinator

Job Description

Position Summary We are seeking a proactive and detail-oriented Corporate Administrative Coordinator to support our Multifamily Residential Operations team. This role partners closely with the Directors of Operations to improve organization, documentation, compliance readiness, systems accuracy, and operational efficiency across our portfolio.

This position is dynamic and will evolve over time. It is ideal for someone who enjoys structure, follow-through, and supporting leadership initiatives.

Cultural Vision

• Honest & Kind – Integrity, transparency, compassion in work and life.
• Humble – Modest, respectful, open; grow through giving and receiving honest feedback.
• Heart & Soul – Depth of expression and care in relationships and choices.
• Passionate – Love for work, striving for excellence, positively impacting others.
• Teamwork – Collaborative, leveraging team strengths, owning successes and shortcomings.
• Innovative – Open-minded, fresh ideas, evolving how we work and interact.

• Provide administrative and operational support to Directors of Operations
• Prepare reports, summaries, and presentations (Excel, Word, PowerPoint)
• Track initiatives and ensure timely follow-up
• Maintain SOPs, policies, and operational documentation
• Support Yardi platforms and standard reporting
• Assist with HUD / NSPIRE systems, inspections, and compliance documentation
• Support safety program documentation and training records

• 2+ years of administrative or operations support experience
• Strong organizational, communication, and follow-up skills
• Proficiency in Microsoft Office
• High attention to detail and accountability

• Yardi experience (strongly preferred)
• Multifamily, real estate, or compliance experience
• HUD / NSPIRE exposure

• Directly supports senior operations leadership
• Plays a key role in compliance, systems, and process improvement
• Opportunity to grow as the role expands

Investment Concepts, Inc. (ICI), a property management leader for over 55 years, oversees a dynamic portfolio of 70+ multifamily and 32 commercial properties spanning Southern California, Arizona, Nevada, and Oregon. With notable tenants such as Target, Starbucks, Hobby Lobby, and Sprouts, we specialize in grocery-anchored and big-box retail centers.