Accounts Payable Specialist

APR Consulting, Inc. has been engaged to identify an Accounting Specialist, Accounts Payable

Location: Orange, CA 92868

Position: Accounting Specialist, Accounts Payable

Pay Rate: $28.88/hr

Duration: 3 months with possibility of extension

Schedule: 8am-5pm, 5 days/week

Under minimal supervision, performs technical accounting duties in the review, analysis, preparation, and maintenance of complex financial records, systems, statements, and reports. Area of assignment is in the accounts payable section.

This list is intended to indicate the general nature and level of work performed by employees within this classification and is not designed to be interpreted as an exhaustive listing of all tasks required of employees assigned to this job.

Takes personal responsibility, acts with honesty and consistency.

Has the technical skills, product knowledge and professional skills to do the job.

• Reconciles fund accounts to maintain accurate balances in vouchers payable.
• Solicits year-end accruals from departments and analyzes accrual information for accuracy and completeness.
• Monitors contract and encumbrance balances.
• Monitors third party purchasing interface. Researches and resolves daily exceptions.
• Processes monthly wire transfers for accrued sales tax and monthly purchasing card transactions.
• Solicits W9 information as required.
• Maintains a variety of accounting/financial records and documents within accounts payable section; reconciles information and creates adjusting entries for posting to financial system; performs a variety of mathematical calculations.
• Generates and/or distributes payments, checks, billings, invoices.
• Interprets complex information. Performs research, resolves, and responds to inquiries/issues.
• Reconciles statements, accounts, and records.
• Maintains a variety of records including financial and inventory.

Operates with speed and intensity, translates long-term goals into immediate actions.

• Reviews invoices for contract compliance. Verifies available spending authority, billing, and rate compliance with contract terms, retention, and period of performance. Audits invoices for compliance with purchase order receipts, price, and sales tax.
• Reviews employee travel reports and reimbursements for accuracy, documentation, proper authorization, and compliance with policies.
• Examines a variety of documents for mathematical accuracy, proper coding and authorization, documentation, completeness, timeliness, and for compliance with regulations, policies, and guidelines.

Works in a collaborative manner with others, helps resolve unproductive conflict.

• Communicates effectively both verbally and in writing.

Initiates new programs, processes, relationships, or technologies to accomplish goals.

• Develops a good understanding of department and agency goals and objectives.

A high school diploma or completion of GED with a minimum of six years of experience in the preparation, maintenance and reconciliation of financial records and reports in accounts payable. Coursework in accounting or bookkeeping is preferred.

(The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Our client provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.)

• Work may be performed in a stressful, fast-paced office environment, depending upon assignment.
• Ability to understand verbal communication and to respond effectively.
• Reaching, Finger Dexterity, Grasping, Feeling, Talking, Hearing, Seeing, and Repetitive Motions in computer use.

Don't miss out on this amazing opportunity! If you feel your experience is a match for this position please apply today and join our team. We look forward to working with you!

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.