Accounting Specialist

Job Title: Accounts Payable and Accounts Receivable Specialist

Location: Orange, CA | Onsite

Employment Type: Contract | 6+ Months

Schedule: 6:00 AM – 2:30 PM | Monday – Friday | Longer hours during month-end closing

Compensation: $26.00 – $28.00 per hour

The Accounts Payable and Accounts Receivable Specialist is responsible for supporting daily financial operations by managing high-volume accounts payable and assisting with accounts receivable functions. This role ensures accurate invoice processing, timely payments, cash application, reconciliations, and compliance with company policies and reporting requirements. The position collaborates with internal departments and external vendors to resolve discrepancies, support month-end activities, and maintain accurate and organized financial records.

• Perform accounts payable functions including processing vendor invoices through 3-way match, coding invoices accurately, initiating weekly check runs, preparing and submitting wire/ACH payments, and ensuring vendors are paid in accordance with the approved payment list.
• Collaborate with vendors and the purchasing department to investigate and resolve invoice and purchase order discrepancies, conducting necessary research and follow-up to ensure timely resolution.
• Ensure accurate daily processing of vendor invoices by reviewing invoices and expense reports for proper coding and verifying authorization in accordance with established limits of authority.
• Assist with accounts payable month-end activities, including preparing accruals, completing AP reconciliations, and generating aging reports.
• Prepare, file, and distribute 1099 forms.
• Support internal and external audits by providing supporting documents to auditors as needed.
• Ensure compliance with established company policies, practices, and procedures.
• Maintain new vendor setups and process vendor change requests as needed to ensure accurate and up-to-date records.
• Perform or assist in accounts receivable functions including but not limited to preparing and sending out customer invoices, statements, daily cash application of customer checks, lockbox, wire payment, and ensure they are captured timely and accurately.
• Reconcile and prepare a daily shipment report to provide visibility into the monthly shipping plan.
• Initiate positive pay processing for accounts payable and payroll checks.
• Perform other duties as assigned.

• Must have experience processing a high volume of invoices, including 3-way matching.
• Associate degree in Accounting and a minimum of two years of accounts payable experience, or an equivalent combination of education and experience.
• Must demonstrate strong analytical skills and a high level of attention to detail.
• Must demonstrate strong organizational abilities and effective communication skills.
• Ability to read, analyze, and interpret business periodicals, professional journals, technical procedures, and governmental regulations.
• Ability to write business correspondence, present information effectively, and respond to questions from managers, employees, vendors, and auditors.
• Ability to apply basic to moderate mathematical concepts, including algebra, fractions, percentages, ratios, proportions, sums, and averages, and to prepare graphs and charts and conduct variance analysis.
• Ability to reconcile accounts.
• Ability to use Microsoft Excel and Word, and integrated accounting software.
• Ability to define problems, gather and analyze data, establish facts, and draw valid conclusions.

• Experience with integrated accounting software and ERP system is desirable.

• While performing the duties of this position, the employee is regularly required to sit; use hands and fingers to handle or feel objects; and communicate verbally and audibly.
• The employee may occasionally be required to stand and walk.
• Must be able to occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this position include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• While performing the duties of this position, the employee may occasionally be exposed to fumes, airborne particles, and vibration.
• The noise level in the work environment is typically moderate.
• This position requires a minimum of 25% presence on the shop floor to effectively perform job responsibilities.
• Reasonable accommodations may be provided to enable qualified individuals with disabilities to perform the essential functions of the position.