Administrative Service Representative; Accounts Payable

Position: Administrative Service Representative (Accounts Payable)
Summary: The Accounts Payable Associate is responsible to provide administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.

Work Hours: Monday to Friday from 09:00 AM to 05:00 PM, 1 Saturday(s) a month from 09:00 AM to 01:00 PM

Seniority Level: Entry Level

Employment Type: Full-time

Compensation: This hourly, non-exempt position pays from $18.75 to $21.75 per hour, with overtime compensated at 1.5 times the base rate. New hires usually earn between $40,000 and $46,200 annually, or more, depending on experience, overtime hours, and bonuses.

To perform this job successfully, the individual must be able to complete the following essential duties and responsibilities:

• Provide administrative support including vendor maintenance, reconciliation of accounts, and resolving vendor queries.
• Responsible for maintaining the vendor database.
• Understand of the conversion from an invoice to a voucher.
• Following terms and deadlines set forth by the department and MSI.
• Monitoring vendor account details for non-payments, delayed payments and other irregularities.
• Communicating with vendor via phone, mail, or personally
• Follow established processes and procedures for petty cash, checks, corporate credit card usage and more.
• Investigate and resolve vendor queries.
• Process adjustments as necessary.
• Responsible for clerical duties, and covering our front desk reception as needed.
• Performs additional duties as required and or requested.

Additionally the candidate must meet the following Education and/or Experience requirements:

• Bachelor's degree and/or college coursework preferred.
• Two (2) plus years' experience in a professional environment.
• Excellent data entry skills with attention to detail and accuracy
• Effective verbal, listening and communications skills
• Effective organizational, stress and time management skills
• Ability to work independently or as a team member
• Excellent analytical, problem solving and decision making skills
• Knowledge of Accounts Payable
• Knowledge of office administration and procedures.
• Knowledge of general bookkeeping procedures.
• Proficient in relevant computer applications;
  Intermediate Excel Skills.

This role has the following physical demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to use their hands to handle objects, tools, or controls; reach with their hands and arms; and communicate verbally. The employee frequently sits and may occasionally stand or walk.
• The employee must occasionally lift, pull and move up to 25 pounds. Specific vision abilities required by this job include close vision.

Benefits: MSI offers a comprehensive benefits package designed to support and reward our employees. Depending on the role, this may include:

• Referral, holiday, and annual bonuses or commission opportunities
• Eligibility for an annual merit-based increase
• Paid Time Off
• Medical, Dental, and Vision Insurance
• Company-paid Short Term and Long Term disability;
• Company-paid Life Insurance
• Tuition Reimbursement
• Traditional and Roth 401(k) plans with company matching contributions
• Charitable donation matching programs
• Free, company-sponsored 1-on-1 tutoring for children/dependents of MSI employees in grades k-12, including free tutoring for SAT and ACT tests.