Event Coordinator - Blue Springs State Park

Event Coordinator - Blue Springs State Park page is loaded## Event Coordinator - Blue Springs State Park locations:
Orange City, FLtime type:
Full time posted on:
Posted Todayjob requisition :
JR03125

Compensation Amount:
20.00 USD Hourly

Job Summary:

The Event Catering Coordinator is responsible for driving new business and managing existing accounts by handling group sales, catering events, and meeting space bookings. This role is essential in the creation and execution of events, from booking and planning to managing room blocks, banquets, and catering. A successful candidate will have excellent sales and customer service skills, ensuring a balance between client desires and property needs while promoting revenue growth.

The coordinator will work in a team-driven atmosphere, representing the facility and working towards the highest standards of guest service. This position covers multiple state park operations and requires flexibility for local area travel.

Job Description:

*
* Essential Functions:

**
* ** Sales and Business Development:**  + Proactively target and secure new business for room blocks, group sales, banquets, and catering events.  + Develop and maintain strong relationships with key clients to maximize revenue opportunities.  + Conduct appointment-oriented sales communications and follow up with leads to ensure sales targets and revenue goals are achieved.  + Promote facility’s services, including catering, meeting spaces, and room blocks, by leveraging marketing resources provided by the corporate office.
* ** Event Coordination:**  + Coordinate and manage all aspects of catering and events, from initial inquiry to event execution.  + Work closely with clients to develop customized event plans, including menu selections, BEOs (Banquet Event Orders), room setups, and timelines.  + Oversee the preparation and service of food and beverage, ensuring exceptional quality and guest satisfaction.  + Manage logistics, including coordinating staffing, room arrangements, AV equipment, décor, and other event-specific requirements.  

+ Ensure that all events are executed seamlessly, on time, and within budget, while maintaining the highest level of service.
* ** Client Relationship Management:**  + Build and sustain long-term relationships with clients through consistent communication and professional service.  + Address client inquiries, requests, and concerns promptly, ensuring the best possible guest experience.  + Continuously identify opportunities for repeat business and referrals from satisfied clients.
* ** Operational and Financial Oversight:**  + Assist with the creation of customized menus and event plans that meet client specifications and budget constraints.  + Manage costs and budgets for catering services, ensuring efficiency and profitability.  + Monitor event performance to ensure compliance with facility standards and client expectations.  + Review and approve event contracts and invoices to ensure accurate billing and timely payments.
* ** Team Collaboration and Training:**  + Work closely with internal teams including Food & Beverage, Reservations, and Unit Management to ensure smooth execution of all events.  + Train and guide catering staff to provide excellent customer service and adhere to event protocols.  + Collaborate with the management team to develop sales strategies and monitor performance.
* ** Compliance and Safety:**  + Adhere to company policies, including sales procedures and operational standards.  + Maintain awareness of safety regulations and report any issues to the appropriate management staff.
** Skills and Knowledge Requirements:**
* *
* Education & Experience:

**  + High School Diploma or GED required;
Bachelor’s or Business Degree preferred.  + At least 2 years of experience in event management, catering, or sales within the hospitality industry.
* ** Technical

Skills:

**  + Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other standard office equipment.  +

Experience with event management software or catering systems a plus.
* ** Key

Competencies:

**  + Strong interpersonal and communication skills with the ability to build relationships with clients,…