Assistant Contract Administrator

Assistant Contract Administrator

Expected work hours: 8:00 AM to 4:00 PM M-F

30-minute lunch break is encouraged

Please note:
Discretion is required when handling all contractual documents.

The position of an Assistant Contract Administrator consists of, but is not limited to, assisting the Senior Contract Specialist with the following task listing:

• Contract Documents
• Contract Documents (Chinchorand Owner/Chinchorand General Contractor)
• Review of Contract Provided by Owner/Contractor
• Disbursement of Contract to in-house parties (Don/Mariah/Tim/Zack)
• Addendum Draft for all contract negotiations
• Communications to outside parties regarding negotiations
• Communications with internal parties regarding negotiations
• Follow-ups on negotiations and fully executed documents.
• Requesting/Submitting/Saving Certificates of Insurance
• If required per contract, requesting bonds.
• Receiving and recording active bonds
• If bond is required by Municipality/Federal Entity, etc. – sending bonds for recording.
• If subcontractor bond is required, bond will not need recording, log and provide to necessary parties.
• Full project set-up
• Subcontractor Templates
• Bill Sheet Templates
• NTO Templates
• (If certified payroll) EEO Templates

• Issuing Subcontract Documents
• Requesting Certificate of Insurance and verification of coverage/receipt
• Providing vendor packages to new Subcontractors (provide to AP for account set-up)
• Communication with Subcontractors regarding negotiations (provide to Mariah/Don for review)
• Coordinate with PM, EEO Officer, Accounting, Directors, on when all documents are complete, and Subcontractor may be scheduled.
• Follow-ups with necessary parties
• Issuing Change Orders to Subcontractors

• Collect EEO Package Documents from each Subcontractor, annually if not bi-annually.
• Sublet submissions – as needed or until mastered then fully taking on task.
• Rental Agreements.
• Temporary Employment Agency Documentation.
• Communications with compliance specialists and prime contractors
• Communications with Subcontractors
• Requesting additional classifications on Prime projects for Chinchorand Subcontractors, as needed
• General compliance with local, state, and federal contract compliance and EEO laws and regulations
• Other EEO-related duties, as assigned.

The above tasks are subject to change depending upon the growth of the Company. Should additional tasks be added or removed to this listing all necessary parties will be notified.

• Remote work may be required; manager will notify the employee if needed.