Human Resources Assistant

Overview

Job Title: Human Resources Assistant

Department: Human Resources

Reports to: Human Resources Manager

FLSA: Non-Exempt

Hours: Monday through Thursday 8:00 AM to 5:00 PM and Friday 8:00 AM to 3:00 PM (extended hours when requested)

Location: Orange Beach, AL

The Human Resources (HR) Assistant provides administrative and operational support to one or more human resources functions. The HR Assistant serves as a key point of contact for routine HR inquiries, supports onboarding processes, prepares reports and documentation, and assists HR leadership and team members with day-to-day administrative needs.

• Maintains digital employee files and ensures compliance with record retention policies and privacy requirements.
• Assists with the transition from paper to electronic recordkeeping in HRIS software and internal database.
• Coordinate pre-employment and onboarding documentation, system access, and new-hire file setup; assist with offboarding processes including records updates and documentation retention.
• Respond to routine employee and supervisor inquiries with professionalism and discretion, escalating sensitive matters to HR leadership as appropriate.
• Support compliance efforts by assisting with audits, reporting, and record retention requirements.
• Ensure HR practices align with organizational policies and applicable federal, state, and local employment laws. Enter, update, and verify employee data in HRIS system; assist with reporting and system audits, and process improvements. Assist with employee engagement initiatives and special HR projects.
• Performs other related duties as required.

• Excellent verbal and written communication skills.
• Experience with electronic filing systems or document management software.
• Ability to handle confidential information with discretion.
• Proficient in Microsoft Office Suite or similar software.

• Bachelor's degree in human resources, training and development, or a related field preferred.
• SHRM-CP or SHRM-SCP preferred.
• Knowledge of ADP Workforce Now preferred.

• Office equipment including computers, telephones, and printers.
• Software used includes Microsoft Word, Excel, Outlook, and internal database software.
• Secure and reliable internet is required for this position.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The position is onsite; the person will be working in an office setting with the use of fluorescent lighting. When on campus, the work environment would be within a climate-controlled office setting, mostly sedentary with frequent sitting, occasional walking and lifting, and frequent near vision use for reading and computer use.

The noise level is generally moderate. When working remotely, the employee should have a designated workspace free from distractions, disruptive noise, and reliable and secure internet.

This position has no direct supervisory responsibilities but requires timely, accurate, and effective accomplishment of tasks through collaboration with other roles within the HR department.