Legal Assistant

JOB DUTIES (included but are not limited to):

• Greeting visitors & clients with a positive, helpful attitude.
• Handling queries and complaints via phone, email and general correspondence.
• Taking and ensuring messages are passed to the appropriate staff member in time.
• Scheduling appointments and managing calendar and meeting availability.
• Drafting pleadings, correspondence, and other legal documents.
• Receiving, sorting, distributing, and dispatching daily mail.
• Delivering pleadings to the Clerk’s office or other Attorneys’/client offices.
• Handling transcription, printing, copying and scanning.
• Maintaining payments made in the office and preparing receipts/ Post customer payments by recording cash, checks, and credit card transactions.
• Managing office supplies: keeping track of when supplies are low, making list of supplies to order, and saving supplies once delivered.
• Overseeing office services like maintenance service providers.
• Maintaining safety and hygiene standards of the reception area.
• Filing paperwork and files in designated place, both physically and electronically.
• Answer phone calls in a professional manner, and routing calls as necessary.
• Prepare customer invoices.
• Any other tasks requested or observed to be necessary

• Come to work dressed professionally with a positive attitude and be willing and ready to do what is needed for the best interest of the firm.